Asset depreciation and valuation posting transactions are recorded using the Post Depreciation and Revaluation Transactions to G/L option located under the Operations menu of the General Ledger module. The G/L codes to be used to track depreciation and valuation transactions are specified using the Asset Transactions option located under the G/L Connection Codes.
Posting conditions are specified on the Posting Depreciations and Valuations filter lines. The filter options and values are:
Filter | Value |
|---|---|
Calculation Year | Year entry |
Calculation Month | Month options |
Organizational Unit | Group / Range |
Material (Fixed Asset) | Group / Range |
Asset | Group / Range |
Asset Category | Real Estate / Transport Vehicle / Equipment / Other Asset |
Asset Purchase Date | Start / End |
Status | Unavailable / Available / Allocating |
Posting Flag | Will Be Updated / Will Not Be Updated |
G/L Slip Date | Start / End |
Chart of Accounts | Main Chart of Accounts / Second Chart of Accounts / Third Chart of Accounts / Consolidated Main Chart of Accounts / Consolidated Second Chart of Accounts / Consolidated Third Chart of Accounts |
G/L Slip Type | Slip type options |
Depreciation Table | Actual / Alternative / Inflation / Alternative Inflation / IFRS |
Calculation Year: Indicates the depreciation calculation year. Depreciation and valuation accounts on the date specified here are processed in posting.
Calculation Month: Indicates the depreciation calculation month. Options to be processed in posting are checked.
Organizational Unit Indicates the organizational unit of which the asset depreciation and valuation transactions will be posted to G/L. The desired units are specified by making a Group or Range definition.
Material (Fixed Asset): The filter option used to specify the assets (of which the depreciation and valuation transactions will be posted to G/L) according to the record code. The relevant assets are specified with a group/range definition.
Asset Code: The filter option used to specify the assets of which the depreciation and valuation transactions will be posted to G/L. The relevant assets are specified with a group/range definition.
Asset Purchase Date: The filter option used to specify the assets for which the depreciation and valuation transactions will be posted to G/L by purchase date. The filtering is performed by entering the start and end dates.
Posting Flag: The selection made on this filter line allows the transactions posted to G/L using the Posting operation to be marked, and prevents them from being processed when a new posting operation is performed for the same dates. The filter line contains the Will be Updated and Will Not be Updated options. The Update option is selected as default and posted transactions are checked. Posted transactions cannot be posted again. When Update is selected, posted transactions are not checked, and the transaction slip is updated when a new posting transaction is performed.
G/L Slip Date: Indicates information to be transferred as default into slips resulting from posting depreciation and valuation calculations.
Chart of Accounts: Indicates the chart of accounts according to which the posting will be performed.
Slip Type: The field used to select the type of the slip type resulting from the posting transaction. The slip types are listed, and the appropriate slip type is selected.
Depreciation Table: Indicates the depreciation table to be processed when depreciation and valuations are posted. The depreciation table to be processed in posting is selected.
Once required conditions are set on the filter lines, the transaction is started by clicking the “Apply” button. Asset depreciations and valuations are posted to the G/L accounts specified in the G/L connection codes and connected to assets.