The following information is recorded using this option on the Definition window:
Description (2): The name or the description of the G/L account. If the application is used in more than one language, the translation or description of the account can be recorded on this line. Although the second account description is important for account cards, it is not mandatory.
Category: The field used to specify the category of the account. Category options are listed, and the appropriate definition is selected.
Account Type: The field used to specify the account type if inflation accounting is used. Monetary accounts indicate that the account is kept as cash and that related values are paid or collected in cash. These accounts are not subject to any adjustment since they are used with their current values at balance sheet dates. All other values that are included in the balance sheet and that are not monetary are non-monetary values. Transactions for these accounts are multiplied with the adjustment factor and reflected on the balance of the related account with corrected amounts.
Aux. Code: A second coding field used to group accounts. This field is 10 characters long, and alphanumeric characters can be used to define the code. The Aux. Code is used to classify account cards by company specific criteria.
Authorization Code: Used to define detailed authorizations. The string is 10 characters long. Each user may be authorized to use different records depending on job definitions. The authorization code field specified the cards for which the user is authorized.
Unit: If units are used in General Ledgers, accounts are tracked over the selected unit. Only one unit can be defined for each account. Child accounts of a main account can have different units. However reports on the highest account level will be taken over the unit defined for the main unit.
Account Status: The field used to track the G/L account balance, debit and credit values in predefined local and reporting currencies resulting from transactions. If unit accounting tracking is used, values entered on the unit field will be reflected on the debit, credit and balance fields of the unit. This field is used only for tracking purposes. This field is not for data entry and cannot be processed.