You save the default values of parameters that will be used in AR/AP slips, invoices and payment tracking transactions under the Parameters tab of the AR/AP window. You enter the following information.
Batch Dispatch/Receipt Billing Rule: This field is used to specify the batch dispatch/receipt billing rule for the AR/AP. Batch Dispatch/Receipt Billing Rule default value is specified in System Settings module > Finance Defaults and Parameters, and it is transferred as default into the AR/AP cards. If a different method will be applied to the AR/AP, it can be changed in AR/AP record. The billing method for the dispatches/receipts is specified using one of the following options:
- One-to-One
- By Organizational Unit
- By Price List
- By Payment Plan
- By Shipment Address
- To Last Customer
When One to One is selected, AR/AP dispatches/receipts are billed on a One to One basis.
When By Organizational Unit is selected, the AR/AP dispatches/receipts are billed collectively by organizational units.
When By Price List is selected, billing is performed by processing the price lists.
When By Payment Plan is selected, dispatches/receipts with the same payment plan are billed collectively
When By Shipment Address is selected, AR/AP dispatches/receipts are billed collectively by their shipment addresses.
When To Last Customer is selected, dispatches/receipts are billed by last customer number.
Partial Order Shipment: The parameter used to specify how the AR/AP orders will be delivered. The order can be delivered completely or partially. This parameter line lists the "Yes" and "No" options.
No is selected if partial shipment will not be performed. The orders are transferred into dispatches/receipts or invoices using the Order Transfer (transactions) option. The order slip to be transferred is selected. Data displayed on the Quantity and Unit fields on invoice and dispatch/receipt lines cannot be changed.
Batch Order Billing Rule: This field is used to specify the batch order billing default for the AR/AP.
Batch Order Billing default value is specified in System Settings module > Finance Defaults and Parameters, and it is transferred as default into the AR/AP cards. If a different method will be applied to the AR/AP, it can be changed in AR/AP record. The order billing method for the AR/AP is specified using one of the following options:
- One-to-one
- By Organizational Unit
- By Price List
- By Payment Plan
- By Shipment Address
- To Last Customer
When One to One is selected, orders of the AR/AP are billed on a One to One basis.
When By Organizational Unit is selected, the AR/AP orders are billed collectively by organizational units.
When By Price List is selected, billing is performed by processing the price lists.
When By Payment Plan is selected, orders with the same payment plan are billed collectively.
When By Shipment Address is selected, the AR/AP orders are billed collectively by their shipment addresses.
When To Last Customer is selected, orders are billed by last customer number.
Batch Dispatch/Receipt Generation Rule: This field is used to specify the batch dispatch/receipt generation rule default for the AR/AP. Batch Dispatch/Receipt Generation Rule default value is specified in System Settings module > Finance Defaults and Parameters, and it is transferred as default into the AR/AP cards. If a different method will be applied to the AR/AP, it can be changed in AR/AP record. The batch dispatch generation method for the AR/AP is specified using one of the following options:
- One-to-one
- By Divisions
- By Price Group Code
- By Payment Plan
- By Shipment Address
- To Last Customer
When One to One is selected, AR/AP dispatches/receipts are generated on a One to One basis.
When By Divisions is selected, AR/AP dispatches/receipts are generated collectively by divisions.
When By Price Group Code is selected, dispatch/receipt generation is performed by price group code.
When By Payment Plan is selected, dispatches/receipts with the same payment plan are generated collectively.
When By Delivery Address is selected, AR/AP dispatches/receipts are generated collectively by their shipment addresses.
When To Last Customer is selected, dispatches/receipts are generated by last customer number.
Debit/Credit Tracking: This parameter line indicates whether the AR/AP debit/credit will be tracked by AR/AP or Parent Level AR/AP. If it is required to track debit/credit by parent level AR/AP, a parent level AR/AP must be defined in AR/AP definitions. The transactions of all related AR/AP records can be matched in Debit Tracking window of the selected Parent Level AR/AP.
If it is required to track debit/credit by AR/AP, transactions are matched on AR/AP basis in Debit Tracking window of the Parent Level AR/AP. The application warns the user if it is attempted to match transactions with different AR/AP records.
Exempt From VAT: This field is used to determine whether the AR/AP transactions will be VAT included or excluded. It has two options: Yes and No. This field appears empty by default. If it is approved by selecting the "Yes" option, VAT is not applied on AR/AP transaction. If the "No" option is selected, VAT is applied on AR/AP transactions. If no parameter value is specified, the system will apply default VAT application on AR/AP transactions. This parameter appears for AR/AP records of Customer, Supplier, Customer + Supplier and Associations types.
Deduction Will Not Be Applied: This field is used to determine whether the deduction will be applied on AR/AP transactions. It has two options: Yes and No. If it is approved by selecting the "Yes" option, the application does not apply deduction on AR/AP transactions. If the "No" option is selected, the application applies deduction. If no parameter value is specified, the system will apply default deduction application on AR/AP transactions. This parameter appears for AR/AP records of Customer, Supplier, Customer + Supplier and Associations types.
Number of invoice Print: This default value indicating how many times the invoices will be printed for the AR/AP. Indicates the printing quantity for invoices. The default Number of invoice Print value is 1.
Order Frequency (Day): Indicates the frequency of purchase orders. The maximum frequency is 1/day. This means that an order is placed every day.
Days of Orders
The order days of the AR/AP are selected by checking the box next to each day.
Usage Points
Used to determine the program modules that the AR/AP card will be used in.
The field lists the following options.
- Purchase Management
- Sales Management
- Import Management
- Export Management
- Finance Management
- Tender Management
AR/AP cards does not display in selection lists of the program modules that are not checked as usage point.
Form Sending Info: These fields are used to specify how the dispatches/receipts, orders, invoices and reminders will be sent to the AR/AP. The form sending info is tracked and defined using the following columns:
- Transaction Type
- Related Person's Name/Surname
- e-Mail Address
- Fax No