The journal is one of the mandatory official ledgers that are generated with all slips issued in G/L. Logo e-Ledger application is used to generate this ledger in electronic environment. The following fields are located in the journal form opened with the "New" option by using this application:

Control Number

It is the journal file number.  This value is generated consecutively.  "YEV20120001" is the first number.  The last 4 characters are increased consecutively in the next e-Ledger files. For example: “YEV20120002“ “YEV20120003”.There cannot be more than one record with the same control number.

Generation Date

It is the date when the file is generated. The system date is displayed as default; it can be changed if desired.

Month* / Year*

It is the period when the file is generated. The system date is displayed as default; it can be changed if desired.

Report Start Date* / Report End Date*

If it is required to generate an e-Ledger of the partial period, the Report Start Date and Report End Date fields on the form should be used.

Organizational Information

The organizational units for which the journal will be valid are entered in this field.

Organizational Unit Code

Specifies the division in which the journal is used for the transactions.The registered units are displayed and the relevant division is selected. 

Notes

The notes about the journal to be entered are recorded in this field.

Company

The company contact phone required for the report is entered in this field.

Contact Phone No

This is the field where the company phone number to be added in the file is entered.The unit to which the phone belongs is selected in the "Type" field. The Type field options are as follow:

  • Accountant
  • Audit Unit
  • Direct Number
  • Fax
  • Investor Relations
  • Center
  • Telephone Switchboard
  • Other

SMM / CPA / Certified Public Accountant

This is the field where the CPA phone number to be added in the file is entered. The unit to which the phone belongs is selected in the "Type" field. The Type field options are as follow:

  • Accountant
  • Audit Unit
  • Direct Number
  • Fax
  • Investor Relations
  • Center (Default)
  • Telephone Switchboard
  • Other


The entered e-Ledger records are displayed on the e-Ledgers screen. The status of the ledger in the workflow is tracked from the "Status" column.