G/L transaction information is recorded using the "New" option located in the General Ledger Transaction Definition browser. G/L transaction definition is entered in the following tabs.
- General
- Cross Transaction
- VAT
- Other
The information entered in these tabs is as below.
Code: The code of the G/L transaction. A key field of 10 characters long. Alphanumeric characters can be used for coding. The Code field is mandatory. As in all other mandatory fields, this field is also marked with an “*”.
Description: The name or the description of the G/L transaction. Although the description is important for G/L transactions, it is not mandatory. However, transaction definitions are also sorted by their descriptions.
Authorization Code: The authorization code of the G/L transaction. Auth. Codes are used to define detailed authorizations. The string is 10 characters long. Each user may be authorized to use different records depending on job definitions. The authorization code field specifies the G/L transactions for which the user is authorized. Records are encrypted according to the information provided on the Auth. Code field so that only the users who log in with the specified authorization code can access and process the records.
Transaction Type: The transaction type default of the G/L transaction. Indicates the operations in which the definition will be used. Contains the General/Other, Purchase, Sales, Payment, Collection, Discounted Payment and Collection and Sales and Purchase Return options. The related type is selected.
Corresponding Account: Indicates the corresponding account default to be applied to the transaction. This field lists the following options:
- One Corresponding Account
- Corresponding Accounts List
When One Corresponding Account is selected, a single corresponding account will be used for the transaction on the G/L slip.
When Corresponding Account List is selected, more than one corresponding account can be entered for the transaction.