AR/AP definitions are used to record the company's customers and suppliers, along with other companies with which the company has debt and credit relations by selecting record types. AR/AP definitions are made using the "New" option located in the Finance module > Definitions > Accounts Receivable & Payable browser.
The right click menu options and buttons in Accounts Receivable & Payable browser and the Attached Records, Related Records, Info menu options are used to perform AR/AP record transactions and define new records.
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New |
Used to create a new AR/AP. |
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Update |
Used to modify AR/AP information. |
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Delete |
Used to delete the AR/AP definition(s). Active AR/AP cards cannot be deleted. |
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View |
Used to view AR/AP information. The information displayed using this option cannot be changed. |
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Copy |
Used to copy selected definition information into a new card. |
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Change Status |
Used to specify the usage status of the AR/AP. This field has two options: Active and Passive. Passive definitions cannot be used on slips and invoices. |
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Operation Center |
Used to provide easy access to AR/AP information, AR/AP orders, dispatches, invoices and transactions. |
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Generate Sales Price |
Used to generate purchase prices for the AR/AP. |
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Generate Purchase Price |
Used to generate sales prices for the AR/AP. |
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Query e-Service Information on GIB |
It is used to check whether the specified AR/AP is a taxpayer for e-Invoice or e-Dispatch when specifying AR/AP card. |
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Start Template |
Used to record macro for any transaction by AR/AP list. |
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Finish Template |
Used to finish macro-defining steps. |
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Load From Template |
Used to load data from template. |
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Refresh |
Used to refresh the AR/AP list. |
Preferences |
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Line Coloring |
Used to color the lines of AR/AP list according to the specified criteria. |
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Back to Defaults |
Used to return the window dimensions into the application default. |
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Save Settings |
Used to save settings of AR/AP list. |
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Save General Settings |
Used to save general settings. |
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Number of Records |
Displays AR/AP records by type, and with total numbers. |
Reporting |
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List Report |
Used to report the records of AR/AP list collectively. |
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Grouped List Report |
Used to list the AR/AP records by grouping them according to column headings. |
Selection |
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Select All |
Used to select all records in AR/AP list. |
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Clear All Sections |
Used to clear all selections. |
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Toggle Section |
Used to toggle the selections in list. |
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Table Characteristics |
Used to record the columns to be displayed on the AR/AP List and their order. |
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Print (Label) |
Used to print the AR/AP information to the label form. |
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Print (Letter) |
Used to print the AR/AP information to the letterform. |
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Attached Records |
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G/L Accounts (Main Chart of Accounts) |
Used to record accounts to be used to track AR/AP transactions in G/L according to the main chart of accounts. |
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G/L Accounts (Second Chart of Accounts) |
Used to record accounts to be used to track AR/AP transactions in G/L according to the second chart of accounts. |
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G/L Accounts (Third Chart of Accounts) |
Used to record accounts to be used to track AR/AP transactions in G/L according to the third chart of accounts. |
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Debit / Credit Tracking |
Used to record debt tracking and closure transactions of the AR/AP. |
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Forward Transactions |
Used to list installment (time deposit) transactions and perform payment/collection operations over AR/AP records. |
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Store Cards |
Used to record related account's store cards. |
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Salespersons |
Used to establish AR/AP salesperson connections. |
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Purchase Employee |
Used to establish AR/AP purchasing employee connections. |
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Contacts |
The option used to specify the contact person for customer meetings, negotiations and similar activities. |
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Risk Definitions |
It is used to list the risk definitions belonging to the selected AR/AP in the AR/AP list. A new Risk Definition can be entered by clicking New in the Risk Definitions list. The code of the AR/AP selected in the AR/AP list is displayed as default in the Code field; but Risk Definition can also be entered for a different AR/AP by changing the code information. |
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Materials |
Used to record customer/supplier material connections. |
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Sectors |
Used to record the sector of the AR/AP. |
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Associations |
Used to record the associations related to the AR/AP. |
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Organizational Unit Parameters |
Used to define default business info that will be valid for the relevant AR/AP account on organizational unit. |
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Reminder Operations |
Used to list and to perform operations on AR/AP reminder operations. |
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Shipment Reminder Operations |
Used to list and to perform operations on AR/AP shipment reminder operations. |
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Supplier Evaluation Transactions |
Used to list supplier evaluation transactions. |
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Supplier Evaluation Operation |
Used to record supplier evaluation operations. |
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Document Folder |
The catalogue information used to track AR/AP documents. |
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Related Records |
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Bank Accounts |
Used to record bank accounts of the AR/AP. |
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Shipment Addresses |
Used to record shipment addresses of the AR/AP. |
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Invoice Addresses |
Used to record invoice addresses of the AR/AP. |
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Transactions |
Lists the transactions of the AR/AP according to the specified filter conditions. |
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Transactions (Group) |
Lists transactions of AR/AP records with parent account connections. |
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Contracts |
Used to access Purchase/Sales Contracts of the related AR/AP record. |
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Orders |
Used to access the Sales/Purchase Orders of the related AR/AP. This screen is only used for viewing. |
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Info |
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Risk Totals |
The AR/AP risk totals. Risk totals are calculated for AR/AP cards with parent level connections by including this information. |
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Account Statement |
Lists the amounts of the selected AR/AP in monthly totals. |
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F. Currency Totals |
AR/AP transactions are listed with transaction currency and reporting currency information. Conditions are given in filter lines of AR/AP f. currency totals window, and totals are listed by these criteria. |
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Extract |
Lists the total amount and quantity information of AR/AP transactions within certain dates along with the slip information. |
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Extract (Group) |
Lists the total amount and quantity information of transactions of AR/AP records with parent level connections within certain dates along with the slip information. |
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Collaterals |
Used to record collateral transactions of the AR/AP. |
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Campaign Points |
Points earned and transferred from previous periods, promotions earned by points etc with respect to the Campaign application for AR/AP records are tracked using this option. |
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Record Information |
Displays the time and the user of the first registry and the last modification of the record. |
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Record History |
Used to list recording history by some info such as user, company, date, etc. |