The date, conditions and methods of the payment/collection plans are specified during the plan definition. In this way, loss of time and errors in the use of the Debt Tracking system and payment checks can be eliminated. The date, conditions and methods of the payment/collection plans are recorded on the lines of the payment/collection plan definition window. Plan definitions can contain as many lines as required. Criteria to be applied to each line are specified on the columns.
Payment Type: The automatic payment default for the payment on the line of the Payment / Collection Plan. The Payment Type field lists the following options.
- Not Specified
- Cash
- Credit Cards
- DCS
When Not Specified is selected, the automatic payment transaction is not performed when the invoice is recorded. The invoice connection of the payment transaction is recorded during the closing transaction on the Debt Tracking window. When Cash is selected, the cash deposit slip or AR/AP Cash Collection Slip of the paid amount is recorded along with the invoice. Credit Card indicates that the sales made in points of sale will be paid by credit card. Credit card account definitions are recorded using the Bank Accounts option. DCS indicates that credits will be collected automatically.
Bank Account Code: When the payment type is Credit Card, the bank accounts of (LOA) General Credit and (CCR) Credit Card types are listed and the relevant account is selected.
Back Payment Plan: When the payment type is Credit Card, back payment plans of the bank account specified in Bank Account Code field are listed and the relevant plan is selected.
Transaction Currency: This field is used to select the related currency type if different currencies will be used for the payment transactions. The Local Currency is displayed as default.
Formula: This field is used to specify the amount of transaction that the payment or collection will close. Functions and parameters can be used on the Formula field. Numeric functions and parameters are formulated by being used with mathematical operations. Parameters and functions used on the Formula field are listed by clicking the "..." button. The formula is generated using parameters, mathematical operations and functions. In this way, the condition and amount of the payment on the line is specified.
Condition: This field is used to specify the validity condition of the line within the payment/collection plan. Logical functions and parameters are used for condition definitions.
Discount(%):This field is used to enter the discount rate if a discount will be applied to the transaction. Discount rates applied to discounted payments can be defined by payment days. This transaction is performed by using the Discount(%) field on the payment transactions window of slips and invoices and payment plan lines.
The Day field is used to specify how many days before and after the Payment Date the discount will be applied. The "-" or "+" signs are used before the day information to indicate that the discount is applied for early or late payment respectively. If the discount is not subject to different conditions, the discount to be applied is recorded on the related field of the payment plan. Only one discount condition can be defined for a day.
Dates - Day, Month, Year: The date of the payment or collection on the line is recorded on the Day, Month and Year columns.
Optional Day / Month / Year: The optional date of the payment or collection on the line is recorded on the Day, Month and Year columns. Optional dates are used as filters in reports also.
Rounding Base: The rounding base to be used if the amount calculated according to the formula is decimal.
Service Commission(%):The field used to record the service commission rate in payments made using credit cards.
Point Commission(%):The field used to record the point commission rate in payments made using credit cards.
The parameters used in the formula field of the payment/collection plans are:
P1 | Transaction Amount (VAT incl.) |
P2 | Transaction Amount (VAT excl.) |
P3 | Total VAT |
P4 | Remaining Total |
P5 | Paid Total |
P6 | Expenses Total |
P12 | Credit Capital Amount |
P13 | Remaining Credit Amount |
P12 | Interest Amount |
P13 | Remaining Interest Amount |
P14 | Interest Amount |
P15 | Remaining Interest Amount |
P16 | Additional Interest Amount |
P17 | Remaining Additional Interest Amount |
P18 | BITT Total |
P19 | Remaining BITT Amount |
P20 | RUSF Amount |
P21 | Remaining RUSF Amount |
P22 | Expenses Total |
P23 | Remaining Expenses Total |
P24 | Stamp Tax Amount |
P25 | Remaining Stamp Tax Amount |
P40 | Budget Line Planned Amount |
The parameters used in the condition field of the payment/collection plans are:
P1 | Transaction Total (VAT incl.) |
P2 | Transaction Total (VAT excl.) |
P3 | Total VAT |
P4 | Remaining Total |
P5 | Paid Total |
P6 | Expenses Total |
P7 | Day of Transaction (generates the value 31 for the invoice dated 31/12/2005.) |
P8 | Month of Transaction (generates the value 12 for the invoice dated 31/12/2005.) |
P9 | Year of Transaction (generates the value 2005 for the invoice dated 31/31/2005.) |
P10 | Date of Transaction (YYMMDD)(generates the value 20051232 for the invoice dated 31/20051231/2005.) |
P11 | Trading Group |
P12 | Credit Capital Amount |
P18 | BITT Amount |
P13 | Remaining Credit Amount |
P19 | Remaining BITT Amount |
P14 | Interest Amount |
P20 | RUSF Amount |
P15 | Remaining Interest Amount |
P21 | Remaining RUSF Amount |
P16 | Additional Interest Amount |
P22 | Expenses Total |
P17 | Remaining Additional Interest Amount |
P23 | Remaining Expense Amount |
P24 | Stamp Tax Amount |
P25 | Remaining Stamp Tax Amount |