A new Material (Class) Purchase Prices record is opened when New button located at the bottom of the Material (Class) Purchase Prices List is clicked. As many Purchase Prices as required can be generated for the Material or Material Class. The upper section of the purchase prices window displays the material information, while the middle section displays the price information, and the lower section displays the conditions to which the price is applied and the priority. The fields and functions of the record are:
Code: The code of the price definition.
Type: Indicates the material type for which the price is defined. There are two options: Material and Material Class.
Material (Class) Code: The code of the material or material class to which the purchase price is applied. This field is mandatory. The recorded material or material class definitions are listed by clicking on "..." icon and the definition to which the price will be applied is selected.
Material (Class) Description: The name or description of the Material or Material Class to which the purchase price is applied. The recorded material or material class definitions are listed by clicking on "..." icon and the definition to which the price will be applied is selected.
Status: Indicates whether or not the price card will be used in slips or invoices. This field has two options: Active and Passive. When the Active option is selected, the price card is in active state and can be used in slips and invoices. When Passive is selected, the price card is in the passive state and therefore cannot be used in slips and invoices.
If Passive is selected for the Status of a price card, the Passive records are not displayed in the price cards lists accessed through the slips and invoices.
Authorization Code: The authorization code of the price.
Division: Indicates the divisions that the defined price is valid for. It provides to define prices based on divisions.
If the defined price will be used for more than one division, the related divisions are selected one by one or collectively at "Divisions" window.
Unit Price: The unit purchase price defined in the record for the material or the material class. The defined prices are applied by selecting the price from the Unit Price column of Purchase Receipts, Purchase Invoices and Purchase Order Slips. If the purchase price of the material processed in the dispatch or invoice line is defined, and the information entered in the slip matches the conditions specified in the purchase price, the unit price defined in the record is automatically transferred into the slip when the defined unit price is selected.
Unit Set: This field displays the unit set used in the material when the material or material class is specified. This field is for information only, and is not data enterable.
Unit: Indicates the unit to which the price is applied. The materials within a material or material class can be processed with more than one unit due to their characteristics or various packaging and presentation methods. For instance, material transactions can be based on quantity, or performed using various units such as Box or Parcel. The purchase prices will be different depending on these units.
VAT: This field indicates whether or not the specified unit price is VAT included.
F.Currency Type: This field is used to indicate the currency type of the price specified in the unit price field. The foreign currency types are listed and the appropriate currency type is selected. Convertible to Other Units: Allows the defined price to be used for other units that are valid for the material but that does not have a purchase price. If a unit with no defined unit price is selected in the material transactions, the Conversion Factor specified in the Unit Price, Priority and Unit Set definitions is processed and the price is calculated by being converted to the unit used in the slip line.
Group Code: The purchase price group code of the material or the material class.
AR/AP Code: The AR/AP code of the defined price. Price applications may vary depending on the quantity of material purchased or the payment methods. Defining these conditions on purchase prices, and applying them to the purchase/sales transactions of the AR/AP prevents loss of time and reduces the error rate.
AR/AP Title: The title of the AR/AP specified in Code field. This is displayed if AR/AP Code is used in price cars directly, that is to say, if "*" and et cetera characters are not added to the end of AR/AP code.
AR/AP Aux. Code: The Aux. Code of the AR/AP. The defined prices can be filtered by the AR/AP Aux. Code and transferred into the slips and invoices.
Payment Plan: The payment conditions for which the defined price will be applied are specified on this field. The purchase price of the material may vary depending on the quantity sold and the payment type. Purchases under a certain amount may be subject to cash payments, while different prices and payment conditions may be applied for higher amounts. The payment method for the defined price is recorded by selecting the payment plan.
Trading Group: Indicates the trading group to which the price will be applied. Defined trading groups are listed and the appropriate definition is selected.
Priority: The usage priority of the defined purchase price. When multiple price definitions exist in the same material or material class, the priority price to be transferred to slips and invoices is specified according to this field. The priority is specified using numbers.
Start Date and End Date: Indicates the date range for which the purchase price specified in the record will be applied.
Start Time and End Time: Indicates the time range for which the purchase price specified in the record will be applied.
Sorting: The sequence number of the price.
Delivery Code: Indicates the transport method (land, air or sea) of the material. This code can also indicate the payment methods of the delivery surcharges.
Lead Time: The lead-time of the material. Since the price of certain materials may vary depending on the period, the purchase price may depend on the lead-time. Specifying the lead-time in the purchase price allows the prices to be tracked periodically and different prices to be applied to materials required to be procured immediately.
Price Update Limit: It is the user based price changing limit which determined as percentage or amount for probable changes in predefined material / service price for any reason later on. The users are authorized to change predefined material / service prices at System Administration program part.
Condition: This record is used to record the conditions for which the purchase price will be applied using parameters. The usage conditions of the defined purchase price are specified by using arithmetical operations along with functions in formulas. In this way, the transactions are automatically performed, minimizing the usage errors. The parameters, and arithmetical and logical functions used to define Conditions:
Example:
Prices may be defined by warehouse using the X1 parameter in the Condition field. If the defined price is to be applied to Warehouse number 2, X1=002 is entered. If the same price will be applied to more than one warehouse, the condition is set as (X1=[Warehouse Number 1.....Warehouse NumberN]).
By doing so, the slip and invoice lines display the price for which the selected warehouse is specified as the Condition when defined unit price is selected on the unit price field.
Valid in E-Business Environment: Indicates that the defined price will be used in E-Business applications.
Valid in E-Shop: Indicates that the defined price will be used in Logo Connect applications.
Valid in Points of Sale: Indicates that the defined price can be used in points of sale.
Price Description: The field used to enter the detailed description of the defined price.