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| New | Used to generate a new safe deposit. |
| Update | Used to modify safe deposit information. |
| Delete | Used to delete the Safe Deposit. Only the safe deposit with Passive status can be deleted. |
| View | Used to view safe deposit information without making changes. |
| Copy | Used to create a new record by copying the information of the selected record. Provides ease of use by allowing fast data entry. |
| Record Information | Indicates the users who performed the entry and update transactions of the selected record and the time of these transactions. |
| Database Extensions | Used for user-defined forms. |
| Multiple Delete | Used to delete the selected safe deposits in batch. |
| Account Summary | Displays the last status of the safe deposit with daily, weekly and monthly totals. |
| Account Summary Graphic | Used to create a chart for the account summary. |
| F. Currency Totals | The option used to generate Debt and Credit totals of safe deposit transactions in transaction currency, along with balance totals in transaction currency, local currency and reporting currency. |
| Extract | Displays Debit, Credit and Balance totals of the safe deposit, along with transaction information. |
| Number of Records | The option used to display the number of safe deposits. |
| Refresh | Used to display the current status of the safe deposits window. |
| Back to Defaults | Used to display the active window with the standard dimensions defined in the application. |
| Create Shortcut | Used to create shortcuts of the records. |
| Send Shortcut | Used to send the created shortcuts to related users. |
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This Safe Deposit window consists of two panes. The upper pane of the record is used to record safe deposit information. The lower pane of the record displays transaction totals. These fields are not for data entry.
The fields and functions of the Safe Deposit are:
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Status: The field used to indicate whether or not the defined safe deposit will be used in transactions. This field has two options: Active and Passive. When active is selected, the safe deposit definition is in active state, and can be used in transactions. When passive is selected instead, the safe deposit definition is in passive state, and therefore cannot be used in transactions.
Definitions
Aux. Code: A second code field used to classify safe deposits. Contains 10 characters. The Aux. Code is used to classify safe deposits by company specific criteria. This field can also be used to record any necessary information that is not included in the record.
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Currency type cannot be changed on transaction: In the event of marking this option, when saving safe deposit transactions, the f. currency type is not changed. Then, the transactions are saved over the f. currency specified in f. currency field of the safe deposit card.
G/L Codes
Account Code: The account code to be used to track safe deposit transactions after being posted to G/L. The account code is specified on the record, and is transferred as default into slips and invoices. When transactions are posted to G/L, safe deposit transactions and slips issued are transferred directly into the G/L, and the journal slip is automatically generated by the application.
The G/L code to be used to track safe deposit transactions is specified using the safe deposits option of the G/L Connection Codes located in the Main Records menu of the General Ledger section. The specified code is transferred into the account code field of the safe deposit as default. If safe deposit transactions are required to be recorded under a different account than the one specified using the G/L Connection Codes, the default code can be changed, and the required account code can be entered. In such cases, the specified account code is transferred as default into transactions.
Overhead Pool: The overhead pool code of the safe deposit transaction. Defined overhead pools are listed by clicking on "..." icon, and the selection can be made. A new overhead pool can be defined if necessary.
The G/L Code, Overhead Pool, Division and Department information of all AR/AP transactions can be recorded in detail using the AR/AP option of the G/L Connection Code field located in the main records menu of the General Ledger section. The default filter of the G/L
Connection Codes field contains "Yes" and "No" options. When yes is selected, the specified G/L code is transferred as default into the specified records.Anchor