This Safe Deposit window consists of two panes. The upper pane of the record is used to record safe deposit information. The lower pane of the record displays transaction totals. These fields are not for data entry.
The fields and functions of the Safe Deposit are:
Code: The descriptive code of the safe deposit. This field can contain up to 16 alphanumeric characters, and can be sorted and searched. Alphanumeric characters can be used for coding. This field is mandatory.
Name: The name of the safe deposit. The string is 50 characters long.
Description: The field assigned for description. The string is 50 characters long.
Status: The field used to indicate whether or not the defined safe deposit will be used in transactions. This field has two options: Active and Passive. When active is selected, the safe deposit definition is in active state, and can be used in transactions. When passive is selected instead, the safe deposit definition is in passive state, and therefore cannot be used in transactions.
Definitions
Aux. Code: A second code field used to classify safe deposits. Contains 10 characters. The Aux. Code is used to classify safe deposits by company specific criteria. This field can also be used to record any necessary information that is not included in the record.
Authorization Code: Used to define authorizations for each record. The string is 10 characters long. Each user may be authorized to use different records depending on the job definitions. Planning must be the first step in order to define authorizations by record. First, records to be accessed by each user or user group should be specified. Then, separate authorization codes are assigned to records accessible by each authorization group. Records are encrypted according to the information provided on the auth. code field so that only the users who log in with the specified authorization code can access and process the records.
Address: The address of the division using the safe deposit.
Totals: The fields that displays the collection, payment totals of the safe deposit and safe deposit balance amount in local currency and reporting currency.
F. Currency Type: It is the default transaction currency of safe deposit to be used in safe deposit exchange rate difference calculations.
Exchange Rate Type: It is the default exchange rate to be used in safe deposit transactions and exchange rate difference calculations.
Currency type cannot be changed on transaction: In the event of marking this option, when saving safe deposit transactions, the f. currency type is not changed. Then, the transactions are saved over the f. currency specified in f. currency field of the safe deposit card.
G/L Codes
Account Code: The account code to be used to track safe deposit transactions after being posted to G/L. The account code is specified on the record, and is transferred as default into slips and invoices. When transactions are posted to G/L, safe deposit transactions and slips issued are transferred directly into the G/L, and the journal slip is automatically generated by the application.
The G/L code to be used to track safe deposit transactions is specified using the safe deposits option of the G/L Connection Codes located in the Main Records menu of the General Ledger section. The specified code is transferred into the account code field of the safe deposit as default. If safe deposit transactions are required to be recorded under a different account than the one specified using the G/L Connection Codes, the default code can be changed, and the required account code can be entered. In such cases, the specified account code is transferred as default into transactions.
Overhead Pool: The overhead pool code of the safe deposit transaction. Defined overhead pools are listed by clicking on "..." icon, and the selection can be made. A new overhead pool can be defined if necessary.
The G/L Code, Overhead Pool, Division and Department information of all AR/AP transactions can be recorded in detail using the AR/AP option of the G/L Connection Code field located in the main records menu of the General Ledger section. The default filter of the G/L
Connection Codes field contains "Yes" and "No" options. When yes is selected, the specified G/L code is transferred as default into the specified records.