The details of the dispatch are recorded in the Details tab. The Details tab contains the following sections:
- Reporting Currency information,
- Transaction Currency information
- Pricing/Transaction Currency When Transferred
- Will Affect Risk
- Deduction Rate
- Shipping Account
- Shipment Address
- Collateral Risk
- Document Tracking Number
- Invoice Number
- Description
The following information is recorded in this section:
Reporting Currency Info: This section is used to record the reporting currency exchange rate and total information of the dispatch. The amount calculated processing the value read from the daily exchange rates table and the slip total is automatically inserted into the Total field. If the transaction will be recorded with a different currency type, the reporting currency is changed.
Transaction Currency Info: This section is used to record the transaction currency exchange rate and total information of the dispatch. The amount calculated processing the value read from the daily exchange rates table and the slip total is automatically inserted into the Total field. If the transaction will be recorded with a different currency type, the transaction currency is changed.
In e-Invoice and e-archive applications, when the transaction currency is selected on the details tab in the slips and invoices(e-invoice, e-archive, e-archive internet) or when the currency selected on the AR/AP for the slip is foreign currency, the relevant transaction currency is applied to slip/invoice line and bottom automatically. The user is warned when the currency type is changed in the slip /invoice line or bottom although the transaction currency is selected in the details tab or the transaction currency of the selected AR/AP is applied to slip/invoice line and bottom.
When Transferred: When the sales dispatches are transferred into the invoice, the transfer method of the transaction currency information of the lines is specified in "When Transferred" section of the Details tab. This field contains the following options:
- Use as is
- Update Exchange Rate
When "Use as is" is selected, the transaction currency information of the lines is directly transferred into the dispatches and invoices.
When "Update Exchange Rate" is selected, the transaction currency information is updated by processing the exchange rate information at the invoice date.
Will Affects Risk: The box on this field is checked if the sales transaction will affect the AR/AP risk totals. Default option is transferred into this field if specified on the Finance Parameters option located in the Definitions menu of the Administration module of the LOGO application, and can be changed if necessary.
AR/AP Code (Ship To) / AR/AP Title (Ship To): If the AR/AP code to which the material will be shipped is different from the invoice account, the information of the AR/AP Code (Ship To) is recorded in the AR/AP.
Shipment Address Code / Shipment Address Description: This field is used to specify the delivery address. The Delivery Addresses recorded for the AR/AP of the slip are listed, and the appropriate record is selected. The delivery addresses are recorded using Accounts Receivable/Payable option located in the Main Records menu of the Finance section.
Shipping Info: The fields of this section are used to record the delivery type, the shipping agent who performs the delivery transaction, and the parcel number.
Deduction Rate: This field is used to specify the deduction rate for the dispatch.
VATs with Deduction Will Be Posted to Different Acc.: This option should be marked if the transactions of VATs with deduction are to be tracked under separate G/L accounts. The default of this transaction is specified in the VATs with Deduction parameter located in the Purchase parameters in the Administration module of the program.
The transaction value should exceed TL 770,00 with the calculated VAT in order to apply deduction to the purchase and sales transactions. This limit is recorded chronologically in the Deduction Limits window located in the Administration/Definitions menu.
Will Affect Collateral Risk: This option is marked if the sales transaction will affect the collateral risk of AR/AP.
Document Tracking Number: Document Tracking Number is given for dispatch/receipt in this field in case document tracking system is used. When order is transferred to the dispatch/receipt, document tracking number of the order slip is transferred to this field automatically. It can be changed if required.
Invoice No. / Description: The general description of the sales dispatch is recorded in this field. The invoice number is displayed on the Invoice Number field when the dispatch is transferred into the invoice.