The purchase discounts are recorded on the Purchase Discount window. The fields and functions of the Purchase Discount are:
Code: The code of the purchase discount. This field can contain up to 16 alphanumeric characters, and can be searched or sorted. This field is mandatory.
Description: The name or description of the purchase discount. Maximum 50 characters can be entered. This field is not mandatory. The same description can be entered for separate discounts.
Aux. Code: A code field of 10 characters used to group the purchase discounts. This field is not mandatory; it can also be used to process information not contained on the slip. The Aux. Code is typically used to group the purchase discounts by company specific criteria.
Authorization Code: This field can contain up to 10 alphanumeric characters, and is used to define authorizations on a per record basis. This field is not mandatory.
In the LOGO application, each user may be authorized to access different records depending on the job definitions. Planning must be the first step in order to define authorizations by record. First the records that the users or user groups can access are specified. Then separate authorization codes are assigned to records accessible by each authorization group. The records are encrypted according to the information provided in this field so that only the users who log in with the specified authorization code can access and process the records.
Status: Indicates whether or not the Discount will be used in slips or invoices. This field has two options: Active and Passive When active is selected, the discount can be used in slips and invoices. When passive is selected, the discount cannot be used in slips and invoices.
Rounding Base: The rounding base to be used if the calculated discount total is decimal.
G/L Code: The account code to be used to track the purchase discount defined in the purchase discount after being posted to G/L.
Overhead Pool: The overhead pool code of the transaction pertaining to the purchase discount.
In the LOGO application, the General Ledger Code and the Overhead Pool records to be used to track the discount are recorded using the G/L Connection Codes located under the Main Records menu of the General Ledger section.
If the General Ledger Code and Overhead Pool to be used to track the purchase discounts are specified and marked for transfer as default to the records using the G/L connection codes, the selected values are transferred as default to the cards. If the transactions are requested to be grouped under a different account than the account and/or overhead pool specified in the G/L Connection Codes option, the default values can be changed.
Formula: The field used to record the calculation method of the purchase discount. Since the parameters of the Formula field use arithmetical and logical operators, the operations are performed automatically, decreasing the error rate.
Parameters are used in calculations in order to apply graded discounts. Logical operations are applied on the Formula field of the purchase discount, and the defined discount is specified to be applied or not according to the selected criteria. The usage of functions along with parameters is critical for the generation of detailed discount calculation systems. The parameters and functions listed in the window accessed by clicking on "..." icon: