Posting to G/L can be done either in the General Ledger section or in other sections of the application. The purchase invoices are posted using "Post to G/L" and Post To G/L in Batch options located in the F9 key or right mouse button menu of the Purchase Invoices window. In order to posting to G/L, first the invoice to be posted, and then "Post to G/L" option is selected.
The posting method is specified in the Posting Purchase & Distribution Transactions window. The filter options are:
Filter |
Value |
Posting Control |
Will be done/Will not be done |
Posting Flag |
Check / Do Not Check |
Line Combining |
Yes / No |
Generate Budget Transactions |
Yes / No |
G/L Slip General Description |
Will be Regenerated / Will be taken from posted slip |
G/L Slip Line Description |
Transaction Number / Document Number / Transaction Type / Line comment/ Material Description / AR/AP Title / General Description (1) |
Lines Not Having G/L Code |
Do Not Process / Read from Card |
G/L Slip Date Assignment |
Posted Slip Date Will be Assigned / Will be Assigned From G/L Slip Date Filter |
G/L Slip Date |
Date Entry |
Posting Exchange Rate |
Do not Change / Slip Date Exchange Rate |
The "Control" option is checked in the Posting Control filter line if the Journal Slip resulting from the posting transaction will be recorded after the control. In this case, each generated journal slip is displayed and saved after being checked. If "Do Not Control" is selected in the Posting Control filter, the generated slips are checked directly in the relevant sections and written to the Posting file.
The Line Combining filter is used to define how the lines of the same record with the same G/L Connection Codes will be posted to G/L. If the Line Combining filter is selected as Yes, the lines within the invoice that belong to the same record and that are to be tracked with the same G/L Codes are combined and displayed as a single line in the Journal Slip resulting from the operation.
The content of the general description of the journey slip resulting from posting is specified in the G/L Slip General Description filter line. If the general description is to be regenerated by the application, "Regenerate" option is selected. If "Will be Taken From Posted Slip" is selected, the general description of the posted slip is transferred into the Journal Slip.
The G/L Slip Line Description filter is used to insert the description information into the lines of the Journal Slip, and the information requested to be inserted as line description is checked.
"Transfer Slip Line Description Info to The Posted AR/AP (to G/L) Lines" parameter line located in G/L parameters must be approved by selecting "Yes" option in order to transfer invoice description line info to the AR/AP G/L slip line generated after posting the purchase to G/L.
The accounts to be used to track the lines with no G/L code in the posting of transferred information are specified using the Lines With No G/L Code filter. If "Do Not Process" is selected, the lines with no G/L code are not processed in the posting operation. If "Read From Card" is selected, the G/L codes are read from the card and processed for the operation.
The G/L Slip Date Assignment filter line is used to define the default G/L slip date to be applied. If "Posted Slip Date Will Be Assigned" option is selected, the date of the posted slip is transferred into the journey slip. If "Will be Assigned From G/L Slip Date Filter" is selected, the date to be applied is the date entered into the G/L Slip Date filter line.