Invoice information used to record import transactions is recorded using the Invoice and Details options.
The invoice field is used to select the imported material code and to enter the unit price resulting from the delivery method by selecting a transaction currency. If the material will be part of the Inward Processing License (IPL), the IPL selection must be made on the line. The amount of the Import Operation Slip to be included in IPL is the CIF amount that involves Freight and insurance amounts added to the unit price resulting from the delivery method. Freight and insurance entry must be made in the F9/right mouse button menu in order to reach the CIF amount over the unit price.
The invoice window consists of three main panes in terms of recorded information. These are the following sections:
- Invoice/slip heading info
- Invoice/slip line info
- Invoice/slip bottom info
Invoice Heading Info: The field is located at the upper pane of the slip entry window and is used to record general slip information.
General information refers to information that is common to all materials or services to be recorded on the slip. For example, slip number, slip date, document number, division and warehouse information is related to the slip but does not vary depending on material transactions.
Invoice Line Info: The lines consist of two sections separated with a line. The sections above the line are used to record slip information –in other words information about the processed material and service cards – (material/service code, quantity, unit price etc can be specified as material or service information) and discount, surcharge and promotion information for the transaction on the line, while the Discount, Surcharge and Promotion of the slip bottom are entered into the lower part. The number of slip lines is not limited with the lines displayed. As many sales transactions as requested can be recorded on a material order slip or invoice.
The discount, surcharge and promotion transactions to be applied to the material/service on the line are recorded in the line under the relevant transaction, by selecting a transaction type (discount, surcharge or promotion) on the type field. In addition to the lines displayed on the screen, the Material/Service Line information can also be entered using the options of the F9/right mouse button menu.
The following information is recorded on each slip line:
Type: Indicates the line type.
Material/Service Code: The code of the material or service processed on the line. The application supports the use of barcodes in material input and output transactions. If barcode is used, material code entry is not necessary. The Material selection can be made using a barcode reader.
Variant Code/Description: Indicates the variant code and description of the material processed on the line if the imported material has variants. When the Code field is filled in, the material variant description is automatically transferred into this field.
When multiple configurable materials are selected in slip or invoice, user will be warned about the lines for which a variant is not selected while saving the slip, in case there are lines of which variant code is not specified. These lines are listed in green in slip or invoice. A new window opens, and materials of which variant codes are not specified are listed here. When clicked on Save Slip button, these lines are deleted and slip is saved.
Material/Service Description: The description of the material or service. When the Code field is entered in, the description of the material or service is automatically displayed on this field.
Quantity: This column is used to indicate the number of unit inputs for the relevant material or service. If the barcode reader is used, the Quantity field is automatically updated when a material barcode is read.
Unit: This field is used to specify the unit used for the input transaction. The transactions related to materials and services received are recorded using any of the units defined in the Material or Service records. The Main Unit specified on the card is transferred to the slip as default. A separate barcode can be defined for each Unit in the Materials. In this case, the unit selection is made by the application according to the number received by the barcode reader.
Unit Price: The unit price depending on the material or service delivery method. The unit price is entered into this field. The unit price options are listed by clicking "List" button. One of the defined price, average price, last purchase or sales price, last purchase/sales proposal price, average of on hand, average of inputs, periodic average, LIFO and FIFO cost value options can be selected for materials. For services received, the defined price and last purchase price can be selected.
CIF Unit Price: The CIF unit price of the material or service. This field is not for data entry. The amount is automatically displayed as a result of freight and insurance amounts added according to the delivery method.
Unit Price in F. Currency: The unit price in foreign currency of the material or service depending on the delivery method selected on the import info field. The unit price in the selected currency is recorded on the Currency type field. This field is not for data entry. The amount is automatically displayed as a result of freight and insurance amounts added according to the delivery method.
CIF Unit Price in F. Currency: The CIF unit price in foreign currency of the material or service. This field is not for data entry. The amount is automatically displayed as a result of freight and insurance amounts added according to the delivery method.
Foreign Currency Type: This field is used to specify the currency if the transactions in the slip or invoice line are recorded and billed using a different currency than the Local Currency. The currency type to be applied to the lines is specified in the Currency Type field. Currency types are listed, and the appropriate option is selected.
Amount: The transaction amount depending on the delivery method on the line. This value is automatically calculated and transferred into the field by the application using the Quantity and the Unit Price.
CIF Amount: The CIF transaction amount on the line. This value is automatically calculated and transferred into the field by the application using the Quantity and the Unit Price.
Amount in F. Currency: The transaction amount depending on the delivery method on the line. This value is automatically calculated and transferred into the field by the application using the Quantity and the Unit Price.
CIF Amount in F. Currency: The CIF transaction amount on the line. This value is automatically calculated and transferred into the field by the application using the Quantity and the Unit Price.
Freight: The field used to enter the freight surcharge amount. Freight is the fee requested by the shipping agent for the load to be transported. (For the transport from the company abroad to the customs)
Insurance: The field used to record the insurance information for the materials.
(The party to pay the Insurance and Freight expenses depends on the agreement)
Freight in F. Currency: The freight amount in F. Currency.
Insurance in F. Currency: The insurance amount in F. Currency.
IPL: The field used to select the IPL to which the material on the line will be included and the allowed raw material pertaining to this IPL.
IPL Remaining Quantity: The field indicating the remaining quantity of allowed raw material pertaining to the IPL after deducting the line material quantity.
IPL Remaining Amount: The field indicating the remaining USD amount of allowed raw material pertaining to the IPL after deducting the line material amount.
IPL Parity: The field indicating the remaining amount of allowed raw material pertaining to the IPL after deducting the line material amount.
If the currency types of the selected IPL and the material on the invoice line are different, this field is used to convert the material's currency to IPL's currency.
Customs Declaration Form (Import) No/Date: The number and date of the Customs Declaration Form.
Custom Office Code: Indicates the customs where the imported materials will be cleared.
Custom Office Description: The description of the customs where the imported materials will be cleared.
Source Country Code/Name: The code and name of the origin country of the imported product.
Inspection Result: The field used to display the information resulting from inspections.
Transaction Aux. Code 1/2: Used to group the slip lines, filter a group of information during report generation and to display the totals of the grouped information. The user can use this field to record any necessary information that is not included in the slip. The Aux. Code on the line is different from the Aux. Code located at the top of the slip. The Aux. Code located at the top is a code pertaining to the slip bottom, while the Aux. Code on the line is used to group transactions. Filtering can be done by Transaction Aux. Code information in all slip reports. However, the application does not sort the slips by Transaction Aux. Code.
Delivery Code: The delivery code.
Fixed Asset Record: The field used to display the fixed asset record information if the transaction on the line is linked to fixed asset records.
Output Log Number: The field used to assign the output log number.
Order Slip No: If the transaction on the line is linked to an order, the order slip number is transferred into this field.
Order Date: If the transaction on the line is linked to an order, the order date is transferred into this field.
Payment Method: The field used to select the payment method agreed with the importing company.
Description: The description of the line.
Project Code: The project code related to the transaction on the line.
Warehouse: Indicates the warehouse of the transaction in the line. Data can be entered if Yes is selected on the "Update slip lines warehouse info" line of the purchase and sales distribution parameters.
Invoice Bottom Info
This field is located at the bottom of the invoice window and displays the total amount of the transaction lines entered on the invoice.
The currency type to be used in the slip bottom and lines is specified. Line transactions are recorded using the currency type specified here.
The fields at the bottom of the import invoice are used to record currency types applied to invoice bottom and lines and to track the totals. The Currency Type is separately specified for the Slip Bottom and slip lines. The currency type to be applied to slip bottom contains the following options:
- Reporting Currency
- Transaction Currency
- EURO
The currency type to be applied for the slip line transactions is specified in the Lines section. Unit price information for line transactions is recorded using the following options:
- Local Currency
- Reporting Currency
- Transaction Currency
- EURO
- Pricing Currency
If a selection other than Local Currency is made, the Unit Price information of the transactions recorded in the lines is specified in the Unit Price in F.C. field by selecting the Currency Type. The total surcharge, discount, net total and CIF total information pertaining to the slip bottom is tracked in Local Currency and the currency selected for slip bottom.