For wholesale dealers, it is important to track the purchased or sold materials with the description, characteristic and supplier information. Fast entry of suppliers, material codes and characteristics in purchase and sales transactions is critical to avoid loss of time and user errors. Furthermore, another critical need for wholesale dealers is to track the unit price using the main unit even if the purchase/sales transaction is performed with a second or third unit type.
The Fast Access Window is used to transfer the materials in the Order Slip, Purchase Dispatch and Purchase Invoice lines to the slip according to their characteristics. The materials matching the specified characteristics are transferred into the slip or invoice using "Add Line" option. The Fast Access Window option is located in the F9/right mouse button menu of the slips and invoices.
The fields and functions on the Fast Access Window are:
Material (Class) Code and Description: The code or description of the material or material class to be processed in the line. The defined materials are listed by clicking on "..." icon on both fields, and a selection is made.
The characteristics and characteristic values of the selected material are listed in the Characteristic Code and Value Code fields. The value required in the slip line is selected, and "Find Material" button located at the bottom of the window is clicked. The materials matching this characteristic value are transferred to the material field in the Line Info section. If more than one material has the same characteristic value, the down arrow icon on the material field is clicked, and the required material is selected.
The Quantity field is used to specify the material quantity and the Unit field is used to specify the unit to be used in transactions. The Unit Price field is used to record the unit price to be applied for the selected unit. The materials can be entered by barcode numbers by checking the Search Barcodes box in the Fast Access Window. If the Serial/Lot Number tracking is performed for the processed material, these numbers are selected in the Serial/Lot Number field.
Once the characteristic entry is completed, the entered information is transferred into the slip line by clicking "Add Line" button. The information can be changed on the slip line if necessary. The Previous Transactions/Status section of the Material Class-Characteristic Entry window lists the transactions of the same supplier.
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