The fields and functions of the Expense Demand Slip are:
Slip Number: The tracking number of the slip. The string is 8 characters long. Alphanumeric characters can be used to enter the number. The slip number field is mandatory. Slips are sorted by their numbers.
Slip Date: The date of the transaction. This field is mandatory.
Document Number: The number of the transaction document. The string is 16 characters long. Alphanumeric characters can be used to enter data. Since documents from different companies can have the same number, slips are not sorted by document number.
Aux. Code: A second code field used to classify slips. Contains 10 characters. The Aux. Code is used to classify expense demands by company specific criteria.
Authorization Code: Used to define authorizations for each record. The string is 10 characters long. Each user may be authorized to use different records depending on the job definitions. Planning must be the first step in order to define authorizations by record. First, records to be accessed by each user or user group should be specified. Then, separate authorization codes are assigned to records accessible by each authorization group. Records are encrypted according to the information provided on the auth. code field so that only the users who log in with the specified authorization code can access and process the records.
Division: Physical locations connected to the headquarters of a company or organization that manage their own commercial transactions independently. This field is used to associate the transaction with one of the defined divisions of the company.
Department: Activities or activity groups within an organization that are independent from each other in terms of organization and accounting. This field is used to associate the transaction with one of the defined departments of the company.