Debt Tracking0

The debt tracking and closure transactions of the AR/AP are recorded on the Purchase Invoices window. The Debit Tracking window is an option listing the Debit and Credit transactions of an AR/AP by due dates, and allowing the debt closing and undo process transactions to be performed.
The Debit and Credit transactions of each AR/AP performed in Local Currency and Transaction Currency are tracked on the Debt Tracking window. The Debit Tracking window can be set to open automatically when the transaction is completed, allowing the closing operations to be performed. To do so, the Debt Closing Window filter of the Finance Parameters option located in the Definitions menu of the Administration section is used. The operations requested to be opened in the Debt Tracking window when the slip is recorded are selected.
The AR/AP transactions are listed in the Debt Tracking window with the Date, Slip Number, Transaction, Debit, Credit and Balance columns.
All invoice types are processed in the Debt Tracking operation except for Proforma Invoices. If a Payment Plan is linked to the invoice bottom or the transaction in the line, the invoice is displayed in the Debt Tracking window in as many pieces as the number of payments. The Date column displays the Payment Date calculated for each payment. The invoices not linked to the Payment Plan are listed as a single line in the Debt Tracking window. The invoices are displayed as outstanding transactions in the Debt Tracking window.
The transaction lines totally or partially closed with payment are listed as connected to each other with a link. In this way, it can be understood which transaction is closed by which payment or collection, and the Closed and Remaining Amount can be tracked.
The Filter option located in the right mouse button menu is used to search for and display the requested records in the Debt Tracking window. The filter options are:

The closing operations in the Debt Tracking window can be performed using one of the Close, FIFO Close and Automatic Close options.
When Close is selected the transactions are linked and closed by the user.
When FIFO close is selected, the transaction with the earliest due date among the transactions with reverse balance that have not been used in other closing operations is used for the closing operation.
When Automatic close is selected, all the transactions displayed in the window are closed according to the FIFO Method. In other words, the debit and credit transactions sorted by due date close each other according to this order. If the transactions are not wholly closed after the closing operation, the closed and outstanding parts are separated. Each part of the transaction separated after the closing operation is displayed as linked to the other parts.
When the cursor is on the transactions that have their Closed and Remaining fields empty, the Counter Transaction field lists the Slip Number, Date, Type and Total Amount of the closed slip. The Counter Transaction option of the Debt Tracking window is used to track the invoice closed by the payment or collection operation. The closing operation may be cancelled using "Undo" option.
The Debt Tracking window can be used to access the Transaction Number of the AR/AP, and the Total Debit, Credit and Balance information, using the Totals option. The Totals option is used to display the number of transactions performed up-to-date and the Debit, Credit and Balance totals resulting from these transactions.
In the LOGO application, debt closing transactions can be performed with various currency types. The exchange rate differences are calculated by processing the Date of Transaction or Payment Date. The exchange rate difference calculation and the payment tracking methods are specified on the Administration Info tab of the AR/AP.
The Debt Tracking is performed using two methods:
1. Transactions With The Same Currency: The debt and payments of the AR/AP are tracked with a single Currency Type. The invoice and payment transactions recorded with different Transaction Currencies do not close each other. When a closing operation is attempted, the application displays "Transaction currency types do not match" warning message.
2. Transactions With Different Currencies: The transactions and payments performed with different Transaction Currencies can close each other.
Any payment transaction may be required to be excluded from the debt tracking of the AR/AP. In such cases, Out of Track option located in the right mouse button menu of the Debt Tracking window is used. In this way, the balance can be changed in the Debt Closing window without changing the invoice record. The AR/AP to which the payment transaction is linked, and the closing information are listed. No data can be entered into the Amount Out Of Track field of the G/L Account To Be Out Of Track window.