You use purchase invoices that you access from Purchasing Management > Transactions > Purchase Invoices to perform material-related asset purchase, cost distribution to existing assets, distribution of expenses affecting the input cost to assets and asset revaluations.
When you perform a material-related asset purchase with Purchase Invoice, Purchase Invoice window opens, and you enter related Org. Unit and Warehouse information. Select "Asset" in the Type field in slip line. Select the material card to be purchased from asset related materials in the Code field. Click Asset Assignments in the right click menu. Select the asset cards that will be purchased individually. The quantity field of the purchase slip to be generated is matched to the number of assets selected during Asset Assignment. Once you designate the Unit Price, invoice will be saved.
The purchase invoice that you generate is saved in Draft status. You can access related G/L Slips from the Attached Records menu.
If there are expenses such as transport which affect the input cost of the asset to be purchased, you enter related invoice information with Purchase Invoice as well. After you select the relevant Material or Service > Cost Distribution to Assets option in the right click menu, select the asset card in the related asset category and enter cost distribution rate respectively, check Starting Cost box in each line. In this way, you specify the amount that will affect the cost of the related asset. When you save purchase invoice, it is saved in Draft status. You can access related G/L Slips from the Attached Records menu.
The purchase invoice is also used to revaluate an asset. When purchasing a material or service that increases the value of the asset by using Purchase Invoice, you select the relevant value increasing material in line and then select Asset Revaluation option in the right click menu of the asset that will be revaluated. Designate the related distribution rate and check "Included in Revaluation" option in line and save the slip. The purchase invoice that you generate is saved in Draft status. You can access related G/L Slips from the Attached Records menu.
You must generate a Commissioning Slip to commission and record the asset, which is purchased with Purchase Invoice, in asset inventory. Select Commissioning Slip in Asset Management > Transactions menu > Asset Transactions browser. Enter the organizational unit in the window that opens and select Transfer Input Transaction under the Operations menu. A wizard that will call the relevant invoice record will open.
Select Purchase Transactions and Equipment options in Slip Type and Category filters respectively and click Next button to perform the transaction.
After you select the Purchase Invoice, you select the asset(s) that will be commissioned in Asset Info window and operation will be completed.
The wizard transfers the selected asset into the line of commissioning slip automatically. You save the slip after selecting the target allocation location of the selected asset. The Related Slip information, which is located at the end of the line that is transferred by the wizard, shows that this line is transferred from a purchase invoice.
The related asset card, which changed into Available status with the commissioning slip, displays the Current Allocation Location of the asset as Free, and the Fixed Asset Record indicates that the Input cost from asset purchase and cost assignment information is automatically transferred to the Purchase Invoice.
After generating the Commissioning Slip, system generates Decommissioning Slip automatically in Material Slips. You can access this slip from Material Management > Transactions > Material Slips browser. This slip indicates the departure of the material from warehouse. The warehouse employee removes the stock physically from inventory in regard to the slip.
All invoices generated for an asset can be accessed by selecting the Expenses option in the Info menu after checking the related asset in the asset cards list.
You access Allocation transaction from Asset Management > Transactions > Asset Transactions browser. Allocation Slip is used to allocate an asset to another asset, allowing you to view the total or individual depreciation totals of linked assets.
When clicked on the Related Assets menu option under the Info menu in the assets browser, you list the assets that are allocated to the selected asset.
Click Totals option in the Info menu to view depreciation totals, price difference or revaluation information of the selected asset.
Check "Add Related Assets" box in Depreciation Totals window to display depreciation totals of the assets that are related to the selected asset.