The "Other" tab of the G/L Operation Definition window is used to record the following information.

  • Reporting and transaction currency
  • Defaults applied to due date difference calculations
  • Information which will apply for discounts


Amounts

These fields are used to record reporting and transaction currency defaults applied to transaction amounts to be recorded with G/L Operation definitions. The amount fields lists the following options.

  • Update Allowed
  • Mandatory
  • Hidden

When Update Allowed is selected, amounts calculated in reporting and transaction currencies during transaction generation on G/L slips can be modified by the user.

When Mandatory is selected, transactions cannot be generated without entering reporting and transaction currencies on G/L slips.

When Hidden is selected, reporting and transaction currencies are not displayed during transaction generation on G/L slips.


Codes

The fields under this heading are used to record defaults to be applied to other information of the transaction.

Document Number: Indicates how the document number of the transaction will be used in the G/L Operation. The document number field lists the following options.

  • Update Allowed
  • Mandatory
  • Hidden

When Update Allowed is selected, the document number can be entered during transaction entry to G/L slips.

When Mandatory is selected, transactions cannot be generated without entering the document number during transaction entry to G/L slips.

When Hidden is selected, the document number is not displayed on the transaction generation window.


Reference Number: Indicates how the reference number of the transaction will be used in the G/L Operation. The reference number field lists the following options.

  • Update Allowed
  • Mandatory
  • Hidden
  • Same with Document Number

When Update Allowed is selected, the reference number can be entered during transaction entry to G/L slips.

When Mandatory is selected, slips cannot be recorded without entering the reference number during transaction entry to G/L slips.

When Hidden is selected, the reference number is not displayed during transaction entry to G/L slips.

When Same with Document Number is selected, The information entered on the “Document No” field is transferred to the reference number field during transaction entry to G/L slips.


Auxiliary Code: This option is used to determine whether the Auxiliary Code field should be mandatory in G/L slip when transaction is posted to General Ledger. The options are:

  • Update Allowed
  • Mandatory
  • Hidden

If the "Update Allowed" option is selected, the auxiliary code can be specified in the relevant field while generating transaction in G/L slip.

If the "Mandatory" option is selected, the Auxiliary Code field becomes mandatory in G/L slip and slip cannot be saved without specifying the auxiliary code.

If the "Hidden" option is selected, the Auxiliary Code field is not displayed in the G/L slip.


Discount Account

This field is used to specify how and under which account the discounts of transactions recorded with G/L slips will be tracked.

Options: The field used to specify the usage type default of the discount account.
When No Discount is selected, discount information is not used during transaction entry to G/L slips.

When Update Allowed is selected, the G/L account selected on the value/default field is transferred into the G/L slip and can be changed if necessary.

When Fixed is selected, the G/L account selected on the value/default field is transferred into the G/L slip and cannot be changed.

Value/Default: Indicates the G/L account code to be used to track discounts.


Due Date

Transaction definitions are used to record defaults to be applied to payments for transactions to be recorded with G/L slips.

Options: The due date default for transactions to be recorded with G/L slips is specified on this field. The options field lists the following options.

  • Same As Transaction Date
  • Update Allowed
  • Is Displayed
  • Hidden

When Update Allowed is selected, the slip date is transferred into the date field during transaction generation on G/L slips, and can be changed if necessary.

When Same as Transaction Date is selected, the date of the G/L slip is transferred into the due date field during transaction generation on G/L slips.

When Is Displayed is selected, the date of the G/L slip transferred into the due date field during transaction generation on G/L slips, and cannot be changed.

When Hidden is selected, the due number is not displayed during transaction generation on G/L slips.


Day: The number of days for the due date.

Correction: If the due date for the payment is not on one of the company’s working days, this option is used to specify the new due date. The correction field lists the following options.

  • None
  • Nearest Working Day
  • Week Day
  • Determined by Payment Plan

When None is selected, the calculated due date is not modified.

When Nearest Working Day is selected, the due date is shifted to the closest workday.

When Week Day is selected, the calculated due date is shifted to a day selected for that week.

When Determined By Payment Plan is selected, the due date defined on the payment plan is transferred.


Discounts on Payments: This field is used to specify how payment discount information will be entered during transaction entry with G/L slips.

When Hidden is selected, the discount rate is not displayed during transaction generation on G/L slips.

When Mandatory is selected, transactions cannot be generated without entering discount rates during transaction entry to G/L slips.

When Update Allowed is selected, the discount rate is entered by the user during transaction entry to G/L slips.