Financial statements are defined using the Financial Statement Definitions option located at the Definitions menu of the General Ledger section. Tables can be separately defined for main and second charts of accounts. Table definitions are used to record information to be displayed on the table, the accounts from which and how it will be obtained, groups, totals, group header and footnotes using the related options. Financial statement definitions are made using two methods.
- Opening a blank table from scratch.
- Using standard legal table definitions, and modifying as required.
All table definitions created in this section are saved with user-defined files. Tables can be printed from any report unit.
The defined tables are:
- Balance Sheet
- Profit/Loss Table
- Cost of Sales Table
- Fund Flow Table
- Cash Flow Table
- Dividend Table
- Net Monetary Position Gain/Loss Statement
- BWA
- VAT Declaration
- Monthly Tax Declaration
- VAT Declaration (2)
- Temporary Tax Declaration
- Sales Tax Declaration
Once one of these definitions is selected, a window is displayed containing descriptions of predefined definitions for that table and standard and blank table options. The table definition window is displayed by selecting one of these options.
Main, second and third chart of accounts financial statements are recorded by using the New option in the relevant financial statement browser listed under the General Ledger > Definitions > Financial Statements menu.
Financial statements are defined by first selecting the related financial statement definition. Table definitions are separately recorded for main, second and the third charts of accounts.
The chart of accounts for which the definition will be made is selected by clicking the arrow icon next to the New option.
Tables can be recorded using standard definitions or can be defined by the user. After clicking the New option and selecting the required chart of accounts, user will be prompted to load the standard definition with a pop up message (shown below).
A table opens displaying definition information for the selected table.
The following information is recorded through the definition window:
Table Name: The name of the defined table. This field is mandatory.
Description: The description of the table definition.
Information to be displayed on the table, the accounts from which and how it will be obtained, groups, totals and page settings are recorded using the following options located under the “New” option:
- Group
- Account
- Account Range
- Subtotal
- Grand Total
- Profit / Loss
- Page Setup
- Formula
- Amount
