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Checkbooks are saved by clicking Finance > Definitions > Checkbooks > New button. Checkbook window opens so you can enter checkbook information under the following tabs.

  • General Info
  • Pages


You enter Code, Description etc. information for checkbook in the upper section of the record. The following information is saved in Checkbook definition:


Code

The code assigned by the user for checkbook record. It is a mandatory field.

Description

The description of the checkbook. Description is also a significant field for checkbooks. However, it is not mandatory Description field is used for searching, sorting, selecting etc. operations. Checkbooks can also be listed by Description information.

Auxiliary Code

Used to encode checkbook definition. Auxiliary Code is used to group definitions by company-specific criteria.

Authorization Code

Used for detailed authorization definition. Each user has access to different accounts within the scope of their permissions. System performs encryption on record basis depending on authorization code that is specified in this field. So, only the users who log in with the specified authorization code can access and process the records.

General Info
The following information is saved under General Info tab of Checkbook.

Bank Account Code

The code of the bank account to which Checkbook belongs.
It is a mandatory field. It opens Bank Accounts browser. It lists bank accounts of Check type only. After selecting a bank account in Bank Accounts browser, bank account code and bank account name fields are field automatically.

Bank Account Type

The name of the bank account. After selecting a Bank Account Code, it is filled automatically.

Book Type

Checkbook's type information is selected. The options are:

  • Trader
  • Non-trader
  • Trader Bearer
  • Non-trader Bearer

Serial Start

This is the start number of the relevant checkbook serial number. You must define serial start in an applicable format to generate pages. Pages are generated with serial numbers increasing one by one as of the number in Serial Start field. The value that you enter in this field is checked together with the value you enter in Number of Leaves field. By this way, system checks whether the correct format is provided for assigning serial numbers to check pages.
For Example:
Let's assume that Serial Start is "KT98" and Number of Leaves is "10". Since the digits of numeric characters' will be insufficient for the serial numbers, application warns the user and stops the operations.

Number of Leaves

The number of leaves in checkbook is entered in this field. Note that Page records will not be generated unless you specify the number of leaves.



Pages
You can generate checkbook pages and keep track of each leaf in the checkbook under Pages tab.

When clicked on Generate Pages button, the serial numbers of Page records start from the Serial Start value that is specified under General Info tab in Checkbook definition, and the numbers are assigned consecutively.
The portfolio number of the check record to which the relevant check page is related is shown in Check Portfolio Number column.
The transaction status of the check record to which the relevant check page is related is shown in Check Transaction Status column.