Bank accounts of AR/AP records are recorded using the Bank Accounts option located under the Related Records menu of the AR/AP Accounts Receivable & Payable browser.
Each bank of the customer and/or supplier is specified on the lines. The bank information is:
Branch Number: The branch code of the bank of the AR/AP. The branch definitions recorded in the Administrator section are listed and the related definition is selected.
Bank Code: The bank code of the branch selected on the Branch No field is transferred into this field.
Account Number: This field is used to specify the bank account number of the AR/AP.
IBAN: International bank account number of the of the AR/AP.
Currency: Currency which will apply for the bank account of the AR/AP is selected in this field.
DCS: It indicates whether the bank account belongs to the Direct Collection System.
DCS Limit: It indicates the limit of Direct Collection System.
DCS Total: It indicates the Direct Collection System total. When a sales invoice of which payment type is DCS is issued, DCS total of the bank brach which is related to the AR/AP specified in payment lines increases. If DCS totals exceeds DCS limit, DCS limit control type option determines how risk control will be performed.
DCS Limit Control Type: It indicates how risk control will be performed in Direct Collection System. The options are:
- Proceed
- Warn User
- Block
If "Proceed" is selected, risk limit is not controlled.
If "Warn User" is selected, transaction proceeds after user approval when risk limit is exceeded.
If "Block" is selected, slips is not saved if risk limit is exceeded.
Inactive: It indicates whether the AR/AP is in use. If this box is checked, it means that AR/AP is not in use.
Default Account: It is used to determine a default bank account for the AR/AP. After opening the Bank Accounts window for the first time, this field will appear as unchecked. This is field checked in the line of the relevant bank account which will be specified as the default bank account of the AR/AP. If this field is checked in multiple lines, user is warned with "You can select only one Bank Account as Default," message. Default account will be transferred to the relevant field directly in the following forms where the AR/AP is selected:
- Bank Slip Lines > AR/AP Bank Info field
- Sales Orders > Payment Collection Transactions window > AR/AP Bank Info field
- Sales Invoices Payment Collection Transactions window
When Direct Debiting System (DDS) is used, bank undertakes to pay invoice amount. Therefore unpaid is not considered as inclusive of charge account risk, it is considered inclusive of DCS risk.
When payment type is specified as DCS for an AR/AP record selected in sales/purchase invoice or payment type is selected as DCS in invoice details tab, the "Will affect risk" box is unchecked automatically in Details tab. Unpaid debts of Direct Collateral System are tracked within DCS risk.