The fields on the "Other" tab are:
Aux. Code 1-5: A second code field used to classify AR/AP records. Contains 10 characters. The Aux. Code is used to classify AR/AP records by company specific criteria. 5 different aux. codes can be defined for an AR/AP record.
Authorization Code: Used to define authorizations for each record. The string is 10 characters long. Each user may be authorized to use different records depending on the job definitions. Planning must be the first step in order to define authorizations by record. First, records to be accessed by each user or user group should be specified. Then, separate authorization codes are assigned to records accessible by each authorization group. Records are encrypted according to the information provided on the Auth. Code field so that only the users who log in with the specified authorization code can access and process the records.
Data Interchange ID: The data interchange ID. The number displayed on this field after the interchange cannot be changed.
Payment Plan Group Code: A code field of 10 characters used to classify AR/AP records by payment plan. Payment/Collection Plan definitions located under this group code are applied to the slip and invoice bottom. The Payment/Collection Plan Groups list is accessed by clicking on "..." icon, and the appropriate definition is selected or a new definition is made.
When "Control" is selected for the AR/AP Payment/Collection Plan Group Control parameter of the Finance Parameters option located in the Definitions menu of the Administration section, the Payment Plan can not be selected without selecting a Payment Plan Group Code in the AR/AP first. The Payment Plan to be selected must be connected to the related Payment Plan Group. Otherwise, the user is warned with the "Select payment plan group code first" message. When "Do not Control" is selected instead, Payment/Collection Plan Groups to be used in the slip or invoice are not subject to any restrictions.
Account Code: The account code to be used to track AR/AP transactions after being posted to G/L. The Account Code assigned on the record is transferred as default into slips and invoices.
Overhead Pool: The overhead pool code of the AR/AP transaction. When transactions are posted to G/L, AR/AP transactions and slips issued are transferred directly into the G/L, and the relevant journal slip is automatically generated by the application.
The G/L Code to be used to track AR/AP transactions is specified using the AR/AP option of the G/L Connection Codes located in the Main Records menu of the General Ledger section. The specified code is transferred as default into the records. If the AR/AP transactions are required to be grouped under a different account than the one specified using the G/L Connection Codes, this information can be changed.
Group Company Number: The AR/AP group company number, in case of the financial consolidation feature is used.
Consolidation Number: the consolidation code of material class, in case of the financial consolidation feature is used.
Accessible at E-Business Environment: This option should be checked if the AR/AP would be accessed through e-commerce applications.
Accessible at Points of Sale: This option should be checked if the AR/AP would be accessed through shop applications.
Form Sending Info: The field used to specify Dispatch/Receipt, Order, Invoice, Reminding, Letter, Proposal / Contract and Extract sending methods. The field contains the E-mail, Fax and (Do not Send) options. Access Info and Sending Format info change depending on the selected Sending Method. The method, access method and format are specified on the relevant fields.