The details of the dispatch are recorded in the Details tab. The Details tab contains the following sections:
- Reporting / Transaction Currency information,
- Pricing / Transaction Currency when Transferred
- Ship To
- Deduction Rate
- Collateral Risk
- Delivery Address
- Document Tracking Number
- Invoice No. / Description
- Delivery Info
The following information is recorded in this section:
Reporting / Transaction Currency info: This section is used to record the Reporting/Transaction Currency Exchange Rate and Total information of the dispatch. The amount calculated processing the value read from the Daily Exchange Rates table and the slip total is automatically inserted into the Total field. If the transaction will be recorded with a different currency type, the Reporting / Transaction Currency is changed.
When Transferred: When the purchase dispatches are transferred into the invoice, the transfer method of the pricing/transaction currency information of the lines is specified in When Transferred section of the Details tab. This field contains "Use as is" and "Update Exchange Rate" options.
When "Use as is" is selected, the Pricing/Transaction Currency information of the lines is directly transferred into the dispatches and invoices. When Update Exchange Rate is selected, the Pricing/Transaction Currency information is updated by processing the exchange rate information at the invoice date.
Affects Risk: The box on this field is checked if the purchase transaction will affect the AR/AP risk totals. Default option is transferred into this field if specified on the Finance Parameters option located in the Definitions menu of the Administration section of the LOGO application, and can be changed if necessary.
AR/AP Code (Ship To) and AR/AP Title (Ship To): If the AR/AP code to which the material will be shipped is different from the invoice account, the information of the AR/AP Code (Ship To) is recorded in the AR/AP.
Will Affect Collateral Risk: This option is marked if the sales transaction will be affect the collateral risk of AR/AP.
Delivery Address Code / Delivery Address Description: This field is used to specify the delivery address. The Delivery Addresses recorded for the AR/AP of the slip are listed, and the appropriate record is selected. The Delivery Addresses are recorded using Accounts Receivable/Payable option located in the Main Records menu of the Finance section.
Invoice No. / Description: The general description of the Purchase Dispatch is recorded in this field. The invoice number is displayed on the Invoice No. field when the dispatch is transferred into the invoice.
Shipping Info: The fields of this section are used to record the delivery type, the Shipping Agent who performs the delivery transaction, and the Parcel number.
Document Tracking Number: Document Tracking Number is given for dispatch/receipt in this field in case document tracking system is used. When order is transferred to the dispatch/receipt, document tracking number of the order slip is transferred to this field automatically. It can be changed if required.