G/L accounts are recorded and tracked under the main, second and third charts of accounts by using the "New" option located under the General Ledger module > Definitions > Main/Second/Third Chart of Accounts browsers.
The related icons and the options of the Related Records, Info and right-click menus are used to make new definitions or to modify existing definitions.
New | Used to define a new G/L account according to the main or second chart of accounts. | |
Update | Used to modify account definition information. | |
Delete | Used to delete G/L account definitions one by one or in batches. | |
View | Used to view G/L account information. The information displayed using this option cannot be changed. | |
Copy | Used to copy selected account information into a new definition. | |
Change Status | Used to specify the usage status of the G/L account on transactions. This field has two options: Active and Passive. Passive G/L account cards cannot be used on slips and invoices. | |
Generate Document | Used to generate the document containing G/L account information. | |
Start Template | Used to record macros for the transaction to be performed on the G/L accounts list. | |
Finish Template | Used to terminate the macro recording. | |
Load From Template | Used to load data from template. | |
Attached Records | ||
Distribution Templates | Used to record the template definitions used in distributions of G/L account transactions to analysis dimensions and/or projects. | |
Reflection Accounts | Used to record reflection accounts. | |
Related Records | ||
Transactions | Used to list G/L account transactions by specified dates and filter conditions. | |
Approved G/L Transactions | Used to access approved G/L transactions over the relevant account. | |
Info | ||
Account Summary | Used to list the amounts of the selected G/L account record in monthly totals. | |
Extract | The option used to list Debit, Credit and Balance totals of the G/L account transactions, along with transaction information. | |
Record Information | Displays the time and the user of the first registry and the last modification of the record. | |
Tracking | Used to access and view system tracking records. | |
Refresh | Used to refresh the G/L accounts list. | |
Preferences | ||
Line Coloring | Used to color the lines of G/L accounts list according to the specified criteria. | |
Back to Defaults | Used to return the window dimensions into the application default. | |
Save Settings | Used to save G/L accounts list settings. | |
Save General Settings | Used to save general settings. | |
Number of Records | List the total number of records and the number by card type on the G/L accounts list. | |
Reporting | ||
List Report | Used to report the records of G/L accounts list collectively. | |
Grouped List Report | Used to list the G/L account records by grouping them according to column headings. | |
Selection | ||
Select All | Used to select all records in G/L accounts list. | |
Clear All Selections | Used to clear all selections. | |
Toggle Selection | Used to toggle the selections in list. | |
Table Characteristics | Used to record the columns to be displayed on the G/L accounts list and their order. |