Code* | This is the system tracking code of the asset. The Code field is mandatory. Alphanumeric characters can be used in Code field. Assets are sorted by their codes. Code information is the most basic information allowing the records to be used quickly and accurately in operations such as searching, sorting, selection, grouping and reporting. Therefore, this is the only field marked as mandatory when saving asset definitions. |
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Description | The name or the description of the asset. The string is 50 characters long. The Description field is not mandatory. However, assets are also sorted by their descriptions. Transactions such as search, sorting, selection, grouping and reporting can also be performed by the first ten characters of the description info. |
2nd Description | A secondary description field for the asset. It is a 50-character long field and it is optional. |
Type | The type of equipment. Classifying equipment under specific types will facilitate the tracking and reporting transactions. Asset types are listed and the related type is selected. Equipment types are recorded using the Asset Types option of the System Settings module. |
| Asset Class | Used to define the asset classes and generate the asset tree. The class type is selected from the types in Asset Class Types in System Management> Types> Asset Management. The asset classes can be connected to each other in a superior-subordinate relationship by making a “parent class connection”. An asset can be connected to only one asset class. |
Auxiliary Code | A secondary coding field used to group the assets. The string is 10 characters long. Alphanumeric characters can be used when assigning auxiliary codes. The Auxiliary Code is used to group the assets by company-specific criteria. The Auxiliary Code can be used as a filter in reports. Reporting requirements of the company should be considered while setting auxiliary codes for effective reporting. Auxiliary Code definitions are recorded in system settings module. However, they can also be added by means of the Auxiliary Code fields that are available in cards. The information entered in the Auxiliary Code field does not necessarily have to be an existing Auxiliary Code. |
Authorization Code | Used to define detailed authorizations. Each user may be authorized to use different records depending on their job definitions. The string is 10 characters long. Alphanumeric characters can be used to assign the authorization code. Authorization Code definitions are recorded in SystemSettings module. However, they can also be added by means of the authorization code fields that are available in cards. Records are encrypted by the information provided in Authorization Code field to ensure that only the users with the specified authorization code can access the related records. |
G/L Connection Group | The G/L connection group code used to track equipment transactions. G/L account connection groups of the asset type are listed and the related definition is selected, or a new definition is recorded using the New option. |
Procurement Type | Indicates how the equipment will be acquired. The options are:
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Brand | Used to record the brand of the asset. Browse (…) button opens the Brands list where you can select a brand definition. Brand definitions are saved in System Settings module > Definitions > Trading System > Brands window. |
Model | Used to record the model of the asset. Browse (…) button opens the Models list where you can select from the models of the brand specified in Brand field or you can make new model definitions. |
Current Allocation Point | The current allocation point information for the equipment is viewed under this heading. |
Location Code | Shows the location of the asset. |
Material Code | The code of the material related to the equipment. Material definitions with Asset type are listed, and the material using a single unit is selected. |
Material Description | The description of the material related to the equipment. Material definitions can also be accessed and selected on this field. |
Unit Set Code | The unit set code used for the equipment. Note that this field is not used if the equipment is linked to a material. Otherwise, you enter unit set code information in this field. |
Unit Set Description | The description of the unit set used for the equipment. When you enter in Unit Set Code field, description is shown in Unit Set Description field. You can also open Unit Sets list over Unit Set Description field and select a unit set code. |
Organizational Unit Code | The organizational unit to which the asset belongs is selected in this field. The existing organizational units are listed and the related unit is selected. The organizational unit definitions are recorded in System Administration. You can only select the existing units in this field. |
Organizational Unit Description | The name or the description of the organizational unit to which the asset belongs is shown in this field. When you select an organizational unit inOrganizationalUnit Code field, its description is shown automatically in this field. You can also select the organizational unit in this field. |