Decommissioning transaction involves the removal of an asset from the "available" status in different manners (sales, scrap, etc.). You save information concerning the assets that will be removed from the company in Asset Transactions browser by selecting Decommissioning as the slip type.
You enter the following information.
Slip Number: The decommissioning slip number. Number field is mandatory.
Date: The slip date. System date is shown by default. It can be changed if necessary.
Time: The record time of the slip.
Aux. Code: A secondary coding field used to group removal transactions. The string is 10 characters long. Alphanumeric characters can be used for coding. The code allows the user to classify the slips by company specific criteria.
Authorization Code: Used to define detailed authorizations. Each user may be authorized to use different records depending on job definitions. This field is 10 characters long, and alphanumeric characters can be used to define the code.
Document Number: The decommissioning slip document number.
Relevant Employee: The employee information related to the transaction is recorded in this section. The existing employees are listed in the Registry Number field and you select the relevant employee.
Contract No: Refers to the contract number of the asset which is commissioned by Leasing record. This field opens the Purchase Contracts browser listing the contracts that are transferred from Leasing records in Approved status.
Asset Info
Asset Category: The category of the asset to be removed. If info is transferred from an output slip (e.g. sales invoices), it cannot be edited. Otherwise, one of the asset categories can be selected.
Asset Code: The code of the asset to be removed. Related assets are listed depending your selection in the Category field, and you select an asset. If the slip is generated over the asset or transferred from the output slip, this info is shown by default. Otherwise, the relevant assets browser is opened to select an asset in Allocating status of which current allocation point is any other than Free option or an asset in Available status of which current allocation point is Free. While selecting one of the Asset Parts of the relevant asset, it is checked if there are asset parts that are in use. If there are, user is warned and operation is not allowed. This selection will find child assets related to the main asset and sub assets related to the asset parts of the main asset.
In other words, the assets of which current allocation point is the relevant asset, or asset parts of the relevant asset are found, and a "Related Assets" list is generated for these assets using the corresponding option in the right click menu of the slip. If you will perform a transfer from the decommissioning slip, keep in mind that asset info will be deleted along with the asset.
Asset Description: The description of the asset to be removed. When you designate the asset in Code field, the description is transferred into this field.
Quantity: This field is used to record the quantity information if the asset to be removed is in the "Other Asset" category. Otherwise, it displays the value 1 and it cannot be changed.
Unit: This field is used for unit selection if the asset to be removed is in the "Other Asset" category. The main unit of the related other asset is displayed by default; however, you can select from other units. Otherwise, it displays the unit of the asset and it cannot be changed.
Lot/Serial Number: Lot/serial number of the asset.
Current Allocation Location Information
Current Allocation Location information is transferred to the corresponding fields after selecting the asset. Therefore, you cannot edit the information shown in these fields.
Type: Allocation location type is shown in the field after you designate the asset. Type options are Asset, Asset Part, Org. Unit, Employee, AR/AP and Free and it cannot be changed.
Category: If the allocation location is specified as Asset or Asset Type, the relevant asset category appears and it cannot be changed.
Code: The allocation location code of the asset. It cannot be changed.
Description: The allocation location description of the asset. It cannot be changed.
Location Code / Description: Location code and description of the assets of Transport Vehicle or Equipment type. When the asset type is selected, default value appears in this field, and it cannot be changed.
Auxiliary Code: Auxiliary code of the transaction. It is used to group and report termination transactions easily.
Description: The field used to record the description of the transaction in line.
Output: If an asset is damaged due to natural disasters or needs to be demolished, the Output option must be checked in the slip line to have the relevant G/L slip generated.