Asset groups are defined separately for each asset category. The category selection is performed by clicking the arrow icon next to the New option in Asset Groups browser, and the asset type for which the group will be defined is specified. Group information is entered under the following tabs of Asset Group definition window.
- Group Members
- Characteristics
- Production Info
The following information is entered:
Code |
This is the system tracking code of the asset group. The Code field is mandatory. Alphanumeric characters can be used in Code field. Asset groups are sorted by their codes. Code information is the most basic information allowing the records to be used quickly and accurately in operations such as searching, sorting, selection, grouping and reporting. Therefore, this is the only field marked as mandatory when saving asset group definition. |
Description |
The name or the description of the asset group. The Description field is not mandatory. However, asset groups are also sorted by their descriptions. Transactions such as search, sorting, selection, grouping and reporting can also be performed by the first ten characters of the description info. |
Auxiliary Code |
A secondary coding field used to group the asset groups. The string is 10 characters long. Alphanumeric characters can be used when assigning auxiliary codes. The Auxiliary Code is used to group the asset groups by company specific criteria. The Auxiliary Code can be used as a filter in reports. Reporting requirements of the company should be considered while setting auxiliary codes for effective reporting. Auxiliary Code definitions are recorded in System Settings module. However, they can also be added by means of the Auxiliary Code fields that are available in cards. The information entered in the Auxiliary Code field does not necessarily have to be an existing Auxiliary Code. |
Authorization Code |
Used to define detailed authorizations. Each user may be authorized to use different records depending on their job definitions. The string is 10 characters long. Alphanumeric characters can be used to assign the authorization code. Authorization Code definitions are recorded in System Settings module. However, they can also be added by means of the authorization code fields that are available in cards. Records are encrypted by the information provided in Authorization Code field to ensure that only the users with the specified authorization code can access the related records. |