Purchase Contract Material /Service List

Information related to the material/service to be procured with the contract is recorded using the Material/Service list option located in the Purchase Contract.

If the purchase contract is generated over a purchase proposal using the Generate Contract option (as in Operations > Transfer Proposal) material/service list info is transferred to the line automatically from the relevant price proposal.

Type: Indicates the line type. Purchase contract types are:

• Material
• Service
• Asset
• Material Class
• Discount
• Expense
• Material Set
• General

Code: The code of the material, asset or service to be procured. Recorded material/service definitions are listed and the related definition is selected. The code field is left blank in general contracts since they are subject to price control without entering any material/service.

Description: The material/service/asset description. When the Code field is filled in, the description is automatically transferred into this field. Material/service/asset definitions can also be accessed and selected on this field. The description field is left blank in general contracts since they are subject to price control without entering any material/service.

Variant Code: The variant code for the material sets. If the material processed on the line is a Material Set, the variant codes of the components constituting the set will be transferred into the field once the material code or description is selected. Variable set materials can be selected from the list.

Variant Description: The variant description for the material sets. If the material processed on the line is a Material Set, the variant descriptions of the components constituting the set will be transferred into the field once the material code or description is selected. Variable set materials can be selected from the list.

Quantity: The material/service quantity to be procured. The quantity field is left blank in general contracts since they are subject to price control without entering any material/service.

Unit: Indicates the unit through which material/service will be processed. The main unit specified in the definition is displayed as default and can be changed if necessary. The code field is left blank in general contracts since they are subject to price control without entering any material/service.

Unit Price: The unit price of the material/service/asset. The unit price is entered directly into this field. Or the price options are listed. One of the defined purchase price, average price, last purchase or sales price, average of on hand, average of inputs, periodic average, LIFO and FIFO cost value, physical cost or historic unit price options can be selected for the material. The unit field is left blank in general contracts since they are subject to price control without entering any material/service.

Unit Price (PC): The unit price in pricing currency of the material/service on the line. The unit price (PC) field is left blank in general contracts since they are subject to price control without entering any material/service.

Currency: Indicates the currency type with which the transaction on the line is performed. Recorded currency types are listed and the related unit is selected.

Exchange Rate: The exchange rate of the pricing currency. The daily exchange rate comes into field as default. If a different exchange rate will be applied to the transaction, daily exchange rates can be listed and the related value can be selected.

%: In slip lines with ‘discount’ type, indicates the discount percentage to be applied to the transaction on the line.

VAT Rate: The VAT rate to be applied to the transaction on the line. VAT rate is not entered for general contracts.

VAT Included: Indicates whether the price specified on the Unit Price is VAT included. The box next to the field is checked if VAT is included. VAT included information is not entered for general contracts.

Amount: The amount of the transaction. This value is automatically calculated and transferred into the field by the application using the Quantity and the Unit Price.

Amount (PC): The line transaction amount in pricing currency. This value is automatically calculated and transferred into the field by the application using the quantity and the pricing currency.

Control Type: The field used to define the control type used for the line. The options are:

• Amount Control
• Quantity Control
• Amount + Quantity Control
• Do Not Control

The selection made in the Contract General Info option is transferred into the transaction as default. This data can be changed if necessary. “Amount control” and “do not control” can be entered into this field since general contracts are price controlled contracts.

Delivery Date: The delivery date of the material/service.

Payment Plan: The payment plan to be applied to the transaction. Recorded plans are listed and the related definition is selected.

Transaction Aux. Code: Used to group the slip lines, filter a group of information during report generation and to display the totals of the grouped information. The user can use this field to record any necessary information that is not included in the slip. The Aux. Code on the line is different from the Aux. Code located at the top of the slip. The Aux. Code located at the top is a code pertaining to the slip bottom, while the Aux. Code on the line is used to group transactions. Filtering can be done by Transaction Aux. Code information in all slip reports. However, the application does not sort the slips by Transaction Aux. Code.

Description: Used to record the description of the transaction on the line.

Guarantee Start Date: Indicates the guarantee start date for the transaction on the line. The guarantee start date field is left blank in general contracts since they are subject to price control without entering any material/service.

Guarantee Period (Year): Indicates for how many years the guarantee will last. The guarantee start date field is left blank in general contracts since they are subject to price control without entering any material/service.

Maintenance Price (%): The maintenance price rate. Maintenance price is not entered for general contracts.

Escalation Factor: The field used to enter the escalation factor for the transaction in the line. This field is left blank for general contracts.

Maximum Repairing Duration: Indicates the maximum days the repair will take should the material malfunction. This field is left blank for general contracts.