Authorization Code Definitions

Authorizations can be specified for users or groups in order to allow users to access specific sections of the application according to their authorization levels. If users are required to perform only specific transactions in all operations performed in the application such as opening records and slip entries, transactions can be grouped by users through record and transaction based coding.
If more than one company is tracked in the application, groups and/or users who will perform transactions for each company are defined separately. Authorization can be performed either for companies, application sections and menus, or for records using the Authorization Code. In this way, all transactions to be performed in the Administration section can be limited in a record basis or according to sections and/or menus.
Users who access the application by entering their passwords can use application sections and menu options for which they are authorized.
The Authorization Code is used to limit access to cards and transactions, and operations performed on them such as viewing, update and usage. Authorization codes are assigned separately for each slip used in cards and transactions opened in application sections. The Authorization Codes window is used to specify the records to which codes will be applied, and to assign authorization codes.
Authorization codes for users are specified using the Authorization Code Definitions option located in the Definitions menu of the Administration section.
Authorization codes are defined separately for cards opened and transactions performed in each section. Options to be used for authorization code assignments are displayed when the related application section is selected. The information and functions entered on the Definition window are:
Authorization Code: A 10 character long code that allows the user to perform transactions on cards or slips. Each user may be authorized to use different records depending on job definitions. A planning process must be performed for detailed authorization definitions. First, records and slips to be accessed and transaction types to be performed by each user or group are defined. Then, separate authorization codes are assigned to records accessible by each authorization group.
For example, if there are two groups of material classified such as A and B and two different user groups are performing purchasing transactions for these materials, authorization codes can be used to allow users to access only to related records. In this way, users who can perform transactions for group A goods cannot access group B.
The Authorization Code field is also used as a filter or column in report designs. The information in standard reports of the LOGO application can be filtered by Authorization Code information. More than one Authorization Code can be defined for the same record type. Defined authorization codes to be transferred as default into cards or slips are specified on the Authorization Code column.
Definition: The definition or description of the authorization code.
Number of Records: The field that displays the total number of records.
Records for which users are authorized are specified on the Authorization Code field of cards or slips. Transactions to be accessed by users are specified when group and user authorizations are defined. If users have more than one Authorization Code for the same record or transaction type, codes to be transferred automatically into the Authorization Code field are specified by listing definitions during authorization assignment. The appropriate definition is selected and transferred into cards or slips.