Collaterals received/issued from/to AR/APs are recorded by selecting the collateral record type:
- Received Collateral (AR/AP)
- Issued Collateral (AR/AP)
The following information is recorded using the "New" option:
Collateral No: The record number of the collateral received/issued from/to AR/AP. This field is mandatory.
Date: The record date of the collateral received/issued from/to AR/AP.
Hour: The record time of the collateral received/issued from/to AR/AP.
Type: The field used to define the collateral type. The type options are listed and a selection is made.
Aux. Code: The aux. code of the collateral received/issued from/to AR/AP. The Aux. Code is used to group received collaterals by company specific criteria. It is also used as a filter on reports.
Authorization Code: The auth. code of the collateral received/issued from/to AR/AP. Used to define detailed authorizations. The string is 10 characters long. Each user may be authorized to use different records depending on job definitions. Records are encrypted according to the information provided on the Auth. Code field so that only the users who log in with the specified authorization code can access and process the records.
Document No: The transaction document number is entered.
Method of Collateral: The field used to select the collateral method. Collateral methods are listed and the related definition is selected.
Related Organizational Unit: This field is used to associate the collateral record with one of the defined organizational units of the company. The defined organizational units are listed by clicking the "…" icon, and the related unit/division is selected. The unit/division field is mandatory.
Related Department: This field is used to associate the transaction with one of the defined departments of the company. The defined departments are listed by clicking the "…" icon, and the related department is selected.
Contractor Type: Used to specify the contractor type. Contains the individual, consortium, associations options.
Contractor Code: The contractor or joint venture code depending on the selection made on the contractor type field. AR/AP cards recorded as Contractors or joint ventures are listed, and the related definition is selected.
Contractor Title: The title of the contractor. When the Code field is filled in, the title is transferred into this field. However, AR/AP records can also be listed and selected through this field.
Contract Number: The number of the contract related to the collateral. Data is entered directly.
Proposal No: The number of the proposal related to the collateral. Data is entered directly.
Tender No: The number of the tender related to the collateral. Data is entered directly.
Tender Subject: Used to record the tender subject.
Bank Name: The related bank information.
Collateral Info
Periodical: Indicates whether or not the collateral is periodical. The parameter contains the Yes and No options. When Yes is selected, the start and end dates are recorded on the related fields.
Start Date: The start date for definite collaterals.
End Date: The end date for definite collaterals.
Prolongation Date: Prolongation dates can be used for definite collaterals. In that case, the prolongation date is specified on this field.
Prolong Description: Used to specify the prolong reason if the collateral is prolonged.
Amount: The amount of the received collateral.
Amount (RC): The amount of the received collateral in reporting currency.
RC Exch. Rate: The reporting currency exchange rate.
TC Type: The transaction currency type of the received collateral.
Amount (TC): The amount of the received collateral in transaction currency.
TC Exchange Rate: The transaction currency exchange rate.