Collaterals issued to banks are recorded by selecting Issued Collateral (Bank) as the collateral record type. The following information is recorded through the definition window accessed through the New option:
Collateral No: The record code of the transaction. This field is mandatory.
Date: The record date of the issued collateral.
Hour: The record time of the issued collateral.
Type: The field used to define the collateral type. The type options are listed and a selection is made.
Aux. Code: The aux. date of the issued collateral. The Aux. Code is used to group issued collaterals by company specific criteria. It is also used as a filter on reports.
Authorization Code: The auth. date of the issued collateral. Used to define detailed authorizations. The string is 10 characters long. Each user may be authorized to use different records depending on job definitions. Records are encrypted according to the information provided on the Auth. Code field so that only the users who log in with the specified authorization code can access and process the records.
Document Number: Document number of the collateral record.
Method of Collateral: The field used to select the collateral method.
Related Organizational Unit: This field is used to associate the collateral record with one of the defined organizational units of the company. The defined organizational units are listed by clicking the "…" icon, and the related department is selected.
Related Department: This field is used to associate the transaction with one of the defined departments of the company. The defined departments are listed by clicking the "…" icon, and the related department is selected.
Requesting Organizational Unit: Indicates the organizational unit demanding the collateral. For example, if HQ issues a collateral for the City, the related unit is the HQ, while the demanding unit is the City.
Requesting Department: The code of the demanding department. Recorded department definitions are listed and the related definition is selected.
Bank Code: The bank code related to the collateral.
Bank Name: The bank name or the description of the bank related to the collateral.
Account Code: The bank account related to the collateral. Selection can be made from among "Collateral Checks/P. Notes/General Credit" accounts when the method of collaterals Check/P. Notes, and from general credit accounts for all other instruments.
Account Name: The name or the description of the bank account related to the collateral. When the Code field is filled in, the account name is transferred into this field. However, the selection can also be made on this field by listing recorded bank accounts.
Collateral Info
Periodical: Indicates whether or not the collateral is periodical. The parameter contains the Yes and No options. When Yes is selected, the start and end dates are recorded on the related fields.
Start Date: The start date for definite collaterals.
End Date: The end date for definite collaterals.
Prolongation Date: Prolongation dates can be used for definite collaterals. In that case, the prolongation date is specified on this field.
Prolong Description: Used to specify the prolong reason if the collateral is prolonged.
Amount: The amount of the issued collateral.
Amount (RC): The amount of the issued collateral in reporting currency.
RC Exch. Rate: The reporting currency exchange rate.
TC Type: The transaction currency type of the issued collateral.
Amount (TC): The amount of the issued collateral in transaction currency.
TC Exchange Rate: The transaction currency exchange rate.
Contract Number: The number of the contract related to the issued collateral. Data is entered directly.
Proposal No: The number of the proposal related to the issued collateral. Data is entered directly.
Tender No: The number of the tender related to the issued collateral. Data is entered directly.
Tender Subject: Used to record the tender subject.
Bank Name: The related bank information.