The Payment/Collection Plan Groups are located in the Main Records menu of the Finance section. Group codes used to classify payment plans are recorded using the Payment/Collection Plan Groups option. In this way, the accounts receivable/payable using the payment plans can be reported in detail.
The Payment/Collection Plan Groups window displays each definition on a separate line. The fields and functions on the payment/collection plan groups window are:
Code: The payment plan group code.
Description: The name or the description of the payment plan group.
The payment/collection plan groups are used in AR/AP records and payment/collection plans. Defined payment/collection plan groups are listed by clicking on "..." icon, and a selection is made.
The group of each payment/collection plan is specified on the group code field located on the payment/collection plan window.
The payment plan group to be used by the AR/AP is specified on the payment plan group code field located in the Other tab of AR/AP records.
The payment plan required to be transferred as default into slips and invoices of the AR/AP is specified on the Business Info tab.
AR/AP transactions use only payment/collection plans recorded on the AR/AP. To do so, the "AR/AP Payment/Collection Plan Group Code Control" filter located in the Finance Parameters option of the definitions menu of the Administration section is used. This filter contains the following options:
- Control
- Do not Control
When "Control" is selected, only the definitions included in the payment/collection plan group specified for the AR/AP can be used in slips and invoices. The payment plan specified on the AR/AP is transferred as default into slips and invoices of the AR/AP. However, the invoice amount can be closed according to a different payment plan.
When "Do not Control" is selected instead, payment/collection plan groups to be used in the slip or invoice are not subject to any restrictions.