AR/AP cards can be grouped through parent level connections and the totals can be calculated with this method.
AR/AP parent level connections are recorded by defining AR/AP records with group company type.
The Group company option is selected on the record type field of the AR/AP list, and "New" option is used in order to define Group Company AR/AP records. Group company information is recorded on the fields and sections on the card.
Group company AR/AP definitions cannot be used on slips and invoices. The total and balance information of Group Companies is the total and balance of AR/AP's under the group.
Selecting the Related Group Company for the AR/AP
The group of the AR/AP is specified using the Group Company Code option on the window accessed by clicking the Business Info option on the AR/AP definition card. Defined group companies are listed on the Group Company Code field, the group company related to the AR/AP is selected or a new definition is recorded.
When the group company is selected, all the information of this company will be applied to the AR/AP as default. Changes made on group company information over time are not transferred into AR/AP definitions under the group.
AR/AP Hierarchy Codes and Product Tree
This option is used to group AR/AP group classes and their child AR/AP definitions by assigning hierarchy codes. Hierarchy codes are automatically assigned by the application. The hierarchy code assignment method for AR/AP cards is specified using the Finance Parameters in the Administration section.
The AR/AP Hierarchy Assignment parameter on the Parameter line contains the following options:
- By Input Transaction Priority
- By Code
When By Input Transaction Priority is selected, hierarchy codes are assigned by processing the order of AR/AP records.
When By AR/AP Code is selected, the AR/AP code is processed and the hierarchy code is assigned accordingly.
The hierarchy code information is displayed on the AR/AP cards list as a column.
Hierarchy codes are automatically generated according to the selected method and the group company information specified on the AR/AP card. Arrange Hierarchy Codes option located in the right mouse button is used to sort AR/AP cards by hierarchy codes depending on the selection made on the Administration section. A message is displayed indicating that hierarchy codes will be arranged. If Yes is selected, materials are listed based on order of entry or AR/AP code depending on the hierarchy code usage method.
The Show Group Tree option of the right mouse button menu of the AR/AP cards list is used to display the group tree generated according to the hierarchy codes.
The group tree is used to list usage totals by group. Balance information of group companies is calculated using the child AR/AP records.
When a Group Company with AR/AP connection is deleted, the application warns the user with a message indicating that the hierarchy codes of related AR/AP cards will be updated.
If a group company with child AR/AP records is grouped under another group company, the hierarchy codes of related AR/AP records are also updated according to the new Group Company.