The additional surcharge information that does not affect the invoice total, such as the following information which is recorded in the Details tab of the Purchase Invoice:
- Reporting / Transaction Currency Info
- Total To Be Distributed
- VAT Rate
- Lot Number
- Ship To
- Collateral Risk
- Delivery Address
- Purchase/Receipt Info
- Description
- Document Tracking Number
- Payment Type
- Delivery Info
The fields recorded in this tab and their functions are:
Reporting / Transaction Currency: The Reporting Currency and Transaction Currency information used in the invoice are recorded on this section.
The Total Amount in F. Currency is automatically calculated by processing the value read from the Daily Exchange Rates table and the invoice total. If the transaction will be recorded with a different currency, a new currency value is entered or selected from the Daily Exchange Rates table.
In the F.Curr. field, the transaction currency type is selected from the Exchange Rates list. Once the value of the foreign currency is determined from the Daily Exchange Rates table, the total amount in transaction currency is automatically calculated by processing the invoice total.
The Total to be Distributed and the VAT Rate fields are used to record the Surcharge Total and VAT Rate information that do not affect the invoice total but affect the cost of materials.
Lot Number: It is the lot number given for the invoice general. In case of selecting "Yes" option in "General Lot Numbers (Purchase)" filter line of Purchasing Parameters, one lot number is generated for the invoice to track the invoice general.
Will Affect Collateral Risk: This option is checked if the purchase transaction will be affect the collateral risk of AR/AP.
Affects Risk: Used to determine whether the purchasing transaction will affect AR/AP totals or not. The default of the field is determined by "Risk Limit Control on Transactions" parameter of the Finance Parameters.
Ship To: This field is used to specify the AR/AP information to which the materials will be shipped.
Delivery Address: This field is used to specify the delivery address. The Delivery Addresses recorded for the AR/AP of the slip are listed, and the appropriate record is selected. The Delivery Addresses are recorded using the Accounts Receivable/Payable option located in the Main Records menu of the Finance section.
Purchase/Receipt Info: The section containing the purchase/receipt information of the invoice.
The main dispatch/receipt numbers of the consignment dispatches/receipts transferred to the invoice partially are listed under "Main Slip No." heading which is located in List of Related Dispatches window accessed over "Dispatch/Receipt No" field.
Document Tracking Number: Document Tracking Number is given for invoice in this field in case document tracking system is used. When order or dispatch/receipt is transferred to the invoice, document tracking number given in the relevant slips is transferred to this field automatically. It can be changed if required.
Payment Type: This field is used to specify the payment type of the AR/AP if the Automatic Payment feature is used. The payment type default is specified in the AR/AP. The specified default is transferred into the invoices. If the invoice total will be closed with a different payment tool, the payment type can be changed only for the related invoice.
Delivery Info: The fields in this section are used to record the Delivery Type Description, Shipment Agent Code and Parcel Number information.
Description: The field used to record the general description of the invoice.