The details of the purchase order are recorded in the Details tab. The Details tab contains the following sections:
- Reporting / Transaction Currency
- Pricing / Transaction Currency When Transferred
- Collateral Risk
- Customer Order Number
- Ship To
- Delivery Address
- Description
- Document Tracking Number
- Delivery Info
- Deduction Rate
The following information is recorded in this section:
Reporting / Transaction Currency Info: This section is used to record the reporting/transaction currency exchange rate and total information of the slip. The amount calculated processing the value read from the Daily Exchange Rates table and the slip total is automatically inserted into the Total field. If the transaction will be recorded with a different currency type, the reporting/transaction currency is changed.
When Transferred: When the order slips are transferred into the invoice, the transfer method of the pricing/transaction currency information of the lines is specified in When Transferred section of the Details tab. This field contains the following options:
- Use as is
- Update Exchange Rate
When "Use as is" is selected, the pricing/transaction currency information of the lines is directly transferred into the dispatches and invoices.
When "Update Exchange Rate" is selected, the pricing/transaction currency information is updated by processing the exchange rate information at the invoice date.
Customer Order Number: Indicates the order number of the purchase order on the customer side.
AR/AP Code (Ship To) and AR/AP Title (Ship To): If the AR/AP code to which the material will be shipped is different from the invoice account, the information of the AR/AP Code (Ship To) is recorded in the AR/AP.
Will Affect Collateral Risk: This option is marked if the purchase transaction will be affect the collateral risk of AR/AP.
Ship To: If the shipping address to which the material will be shipped is different from the invoice account, the information of the shipping account is recorded in this field.
Delivery Address Code and Delivery Address Description: This field is used to specify the delivery address. The delivery addresses recorded for the AR/AP of the slip are listed, and the appropriate record is selected. The delivery addresses are recorded using Accounts Receivable/Payable option located in the Main Records menu of the Finance section.
Deduction Rate: It indicates the deduction rate of the transaction when a material is selected to order slip line for which deduction is applied. Default values of deduction rate field are specified using "Deduction Numerator" and "Deduction Denominator" lines of Purchasing Parameters and can be changed if necessary.
Note: LEM users can determine different deduction rates for sales and purchase operations in material and service cards and use these rates in transactions.
VATs with Deduction Will Be Posted to Different Account: This option is checked in the event of tracking the operations of "VATs with Deduction" in separate G/L accounts. This options's default is specified using "VATs with Deduction" line of Purchasing Parameters.
Note: Transaction amount must exceed 770,00 TRY including the calculated VAT in order to apply deduction on purchase and sales transactions. This limit is recorded historically in Deduction Limits window located under Administration module > Definitions menu.
Description: This field is used to record the general description of the Order Slip.
Document Tracking Number: The document tracking number is recorded in this field if the document tracking system is used.
Affects Risk: The box on this field is checked if the purchase transaction will affect the AR/AP risk totals. Default option is transferred into this field if specified on the Finance Parameters option located in the Definitions menu of the Administration section of the LOGO application, and can be changed if necessary.
Delivery Info: The fields of this section are used to record the delivery type and the Shipping Agent who performs the delivery transaction.