This section includes the information that is valid for the whole Material or Service in the line and that does not vary depending on the line transactions. The fields and functions of the Header Info section:
Slip/Invoice Number: The tracking number of the slip. Alphanumeric characters can be used to enter the number. The slips are sorted by their numbers. This field is mandatory.
Date: Indicates the date of the transaction. This field is mandatory.
Arrangement Date: The arrangement date of the invoice. The arrangement date info is used for BA and BS Forms. This date is taken into consideration when the user selects "According to Form Arrangement Date" option at BA and BS Forms data import filter line.
Time: Indicates the time in which the transaction is recorded.
Document Number: The number of the transaction document. The string is 8 characters long. Alphanumeric characters can be used to enter the number. More than one slip may have the same document number.
AR/AP Code: The AR/AP code of the transaction.
AR/AP Title: The AR/AP title of the transaction.
Payments: The payment plan code to be applied to the slip bottom. If a payment plan is specified in the AR/AP for the AR/AP transaction, it is transferred into this field as default. The default value can be changed if a different payment plan will be used.
If a trading group of which connection tracking is active is selected in a slip or invoice, the payment plan which is selected for the relevant trading group in Trading Group - Payment Plan Connection window located in Administration module will be displayed as default in this field. It can be changed when required.
Trading Group: The trading group code of the slip or invoice. The trading groups are listed and a selection is made.
Group Company Transaction: It is used to specify that transaction is a group company transaction in case that Financial Consolidation feature is used. If AR/AP which is selected in slip or invoice is related to a group company, this field is checked automatically.
Division: A unit that is connected to the headquarters of a company or organization, and that manages its own commercial transactions independently. This field is used to associate the transaction with one of the defined divisions of the company.
Department: Activities or activity groups within an organization that are independent from each other in terms of organization and accounting. This field is used to associate the transaction with one of the defined departments of the company.
Plant: This field is used to associate the transaction with one of the defined plants of the company.
Warehouse: The locations that are used to store the company's goods or used for other purposes (such as scrap or production) are called warehouses. Warehouses are specified in connection with the Company or Division definitions. This field is used to display the warehouse in which the transaction is performed. Separate warehouse information can be entered for the transaction in the slip bottom or line. In this way, the transactions of the same AR/AP with different warehouses can be recorded on a single slip. To do so, "Yes" option must be checked on Enable Warehouse Info Update on Slip Lines line of the Purchasing Parameters located under the Definitions menu of the Administration section.
In the LOGO application, the Division/Plant/Warehouse Consistency Control line of the Material Management Parameters located under the Definitions menu of the Administration section is used to specify whether or not the Division, Plant and Warehouse check will be performed.
If the Division/Plant/Warehouse check is performed in the LOGO application, the relevant Warehouse code is displayed on the field when the Division is specified. If the Division works with multiple warehouses, the relevant warehouse is selected on the Warehouse field. If check is not performed, all defined warehouses are listed and a selection is made.
Aux. Code: A code field of 10 characters used to group the slips. This field is not mandatory; it can also be used to process information not contained on the slip. The Aux. Code is typically used to group the Slips by company specific criteria.
Authorization Code: This field can contain up to 10 alphanumeric characters, and is used to define authorizations on a per record basis. This field is not mandatory.
In the LOGO application, each user may be authorized to access different records depending on the job definitions. Planning must be the first step in order to define authorizations by record. First the records that the users or user groups can access are specified. Then separate authorization codes are assigned to records accessible by each authorization group. The records are encrypted according to the information provided in this field so that only the users who log in with the specified authorization code can access and process the records.
Sales Representative Code: The code of the sales representative performing the sales transaction. This field is used to link the sales transaction to the sales representative. Only the sales transaction information can be entered into this field.
Contract Number: Available only on Order Slip. This field is used to specify the contract number of the invoice if the Purchase Management System is used.
Distribution Order Number: Available on Invoices and Dispatches/Receipts. This field is used to specify the distribution order of the slip or invoice if the Distribution system is used. Only the sales transaction information can be entered into this field.
Prepayment: This field is available only in Purchase Order Slips. The purchase order slips can be recorded as "Prepayment" or not. When "Prepayment" is checked, the payment transactions are automatically generated according to the selected payment plans when the slip is recorded.
Project Code: The project code of the slip. Defined projects are listed, and the appropriate definition is selected.
Operation Status: Available on Invoices. Indicates the operation status of automatic payments to banks. Lot Number: This field can be filled only in purchase slips and invoices.
Bank Account Number: This field is located only in Bank Service Purchase Invoices generated by finance module. It is the bank account number of the service purchased billed by bank.
Bank Transaction Number: This field is located only in Bank Service Purchase Invoices generated by finance module. It is the bank transaction number of the service purchased billed by bank.
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