The default information to be used in AR/AP slips, invoices and payment tracking transactions is recorded under the Business Info tab of the AR/AP card. The information entered in this tab is as below:
Currency Info
The fields under this title are used to record AR/AP transaction currency and exchange rate difference calculation default.
Currency: The currency type applied to AR/AP transactions. The currency type selected here is transferred into AR/AP transactions as default.
Exchange Rate Difference: The exchange rate difference calculation default for AR/AP transactions. Indicates the exchange rate difference calculation method. The exchange rate difference field lists the following options:
- Over Transactions
- Over Payments
When Over Transactions is selected, the exchange rate difference is calculated based on the slip and invoice date of the transaction.
When Over Payments is selected, the exchange rate difference is calculated based on the payment date.
Payment Info
The fields on this section are used to record AR/AP payment information.
Payment Plan: The payment plan default used in AR/AP transactions. The payment / collection plans are listed, and the appropriate plan is selected. The Payment Plan Code specified here is transferred as default into AR/AP slips and invoices. If the related transaction will be closed according to a different payment plan, the Payment Plan Code can be changed on the slip.
Discount Rate: The discount rate to be applied to AR/AP transactions. The rate specified here is transferred as default into AR/AP slips and invoices. If a different discount will be applied for the transaction or if no discount will be applied, the selection is made on the related slip.
Payment Type: Indicates the payment method for AR/AP purchase and sales transactions. The selection made here is transferred as default into the slips and invoices. The payment transaction is recorded accordingly when the sales, purchase and return invoices are recorded. The Payment Type field lists the following options:
- Not Specified
- Cash
- Check
- P. Note
- Credit Card
- Store Card
- Prepaid
- DCS (Direct Collateral System)
When Not Specified is selected, the automatic payment transaction is not performed when the invoice is recorded. The invoice connection of the payment transaction is recorded during the closing transaction on the Debt/Credit Tracking window.
When Cash is selected, the Safe Deposit of the payment transaction or the AR/AP Cash Collection Slip of the paid amount is recorded along with the invoice.
When Check or Promissory Note is selected, the payment transaction of the invoice amount is recorded along with the invoice by generating a Check or P. Note record.
When Credit Card is selected, the payment of the invoice total is recorded by generating the Credit Card Slip.
When Prepaid is selected, it is indicated that invoice total payment is made in cash.
Payment Plan Group Code: The payment plan group code to be transferred as default to slips and invoices for the AR/AP.
Payment/Collection Plan definitions located under this group code are applied to the slip and invoice bottom.
Sales Channel Information
Sales Representative Code: The code of the sales representative who manages the AR/AP transactions in the sales process.
Tax Info
The fields in this section are used to record the tax information to be used while AR/AP slips and invoices are printed.
Foreign National: If the relevant AR/AP is foreign national, this box is checked.
Private Company: If the relevant AR/AP is a private company, this box is checked.
T.R. Identity Number: It indicates the T.R. ID number of AR/AP. The ID number entered in this field for private companies is transferred to the T.R. ID Number field in check and promissory note fields automatically. It can be changed when required.
Tax No: The tax number of the AR/AP.
Tax Office: The tax office of the AR/AP.
Tax Office Code: The code of the tax office to which the AR/AP is registered.
VAT Number: The VAT number of the AR/AP.
Association Info
The fields of this section are used to record information to be used in foreign trade transactions.
Association Title: The name of the trade association of the AR/AP.
Registry Number: The registry number of the AR/AP in the trade association.