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The Connections/Controls option of the G/L account definition window is used to specify certain controls and connections to be applied to the G/L account during transactions. The information to be entered is:

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Exchange Rate Difference Account (Payable): The account payable code to be used to aggregate exchange rate differences of the account.

Exchange Rate Difference Account (Receivable): The account receivable code to be used to aggregate exchange rate differences of the account.

Inflation Difference Account: Indicates the account used to track inflation differences. If Inflation Difference Account is specified on the G/L parameters of the System Settings section, the value is transferred here is default. Can be changed if a different account will be used.

Budget Item:Budget item is used to associate g/l accounts with budget items. When G/L accounts which are related to a budget item are used in slips, budget lines can be generated.

Second Chart of Accounts Connection:The main chart of accounts which is specified by the "Main Chart of Accounts Connections" option located under the Attached Records menu of the Second Chart of Accounts browser is transferred into this field automatically. It is used for transfer between chart of accounts.

Third Chart of Accounts Connection: The main chart of accounts which is specified by the "Main Chart of Accounts Connections" option located under the Attached Records menu of the Third Chart of Accounts browser is transferred into this field automatically. It is used for transfer between chart of accounts.

VAT Type/Code: The VAT type and code of the account.

Debit / Credit Control

The data entry proposal and limit for debit/credit fields of G/L slips are specified on this field.

Entry Proposal: Indicates that the cursor will go to the credit or debit column on G/L slip entries. “None” is selected if the curser is not to go to a field as default.

Entry Limitation: The data entry default for credit or debit columns on G/L slip entries. Its difference from the entry proposal is that the selection limits the cursor movement. In other words, if the entry limit is selected as “Debit”, the system will not allow data entry on the “Credit” field and vice-versa. “None” is selected if no limit is to be applied.

Balance Control: The balance control default on transactions. Checks if the related transaction amount is entered on the selected field (credit/debit column). “None” is selected if no limit is to be applied.

Other

Quantity Entries: If unit accounting tracking is performed, control parameters located on the G/L Account can be used to specify whether or not quantity entry controls will be performed for transactions. The control method is defined using the “Quantity Control When Saving Slip” parameter of G/L Parameters in the System Settings section.

The quantity control parameter contains two options: Yes and No. When “Yes” is selected, the application displays a warning when the G/L account is recorded without entering a quantity on the line of the G/L slip.

No Inflationary Process: The field used to specify whether or not G/L Account transactions will be included in correction transactions if the Inflation Accounting feature is used.  The parameter contains the Yes and No options.

Usage Limitation: Indicates whether or not there is a limit for using the related G/L account in G/L transactions. The field contains the following options.

• None
• Related Transactions 

“None” is selected if no limit is applied, otherwise, “Related Transactions” is selected to ensure that the system allows the G/L account to be used only in connected operations.

Transaction Date Limitation: For G/L accounts with data on transaction data limit field, slips cannot be added, changed or deleted before the date indicated.

Distribution Control

The options of this section are used to specify whether or not analysis dimension and project control will be applied in account distribution transactions.

Mandatory Distribution to Analysis Dimensions: When analysis dimensions are regularly used, unnecessarily oversized Charts of Accounts are prevented, and income/overhead pools can be regularly tracked. The analysis dimension control in account distribution transactions is specified using the Controls option on the account definition, while control and control method defaults are specified using the General Ledger Parameters of the System Settings module. The analysis dimension control is performed using two methods: Mandatory and Partial. Accounts marked with Mandatory Analysis Dimension Distribution can be distributed to multiple analysis dimensions.

If “Mandatory Analysis Dimension Distribution” is selected for the account, the transactions are checked for analysis dimension entry, and slips cannot be recorded without entering analysis dimension. 

Mandatory Distribution to Projects: This option is checked if “Mandatory Project Distribution” will be applied for the account. In this case, a control is performed to determine if a distribution detail line exists for the account and if each line has a project selected while account transactions are recorded. See. General Ledger Parameters in the System Settings module.

Partial Distribution to Analysis Dimensions: The Partial Analysis Dimension Distribution option becomes active only if the Mandatory Analysis Dimension Distribution option is checked. While accounts marked with Mandatory Analysis Dimension Distribution can be distributed to multiple analysis dimensions, accounts marked with Partial Analysis Dimension Distribution can be distributed to only one analysis dimension on the distribution template. See. General Ledger Parameters in the System Settings module.

Amount Control

This option is checked if amount control will be performed for the account. Upper and lower limits to be processed in the control are specified on the debit upper limit and credit upper limit fields.