Budget allocation transactions are recorded by "New" option located on the Allocation Slips List. The Allocation Slips can be generated only for the budgets that have "Approved (Final)" status.
The fields and functions of the Allocation Slip are:
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Aux. Code: A second code field used to classify slips. Contains 10 characters. The Aux. Code is used to classify expense Allocation Slips by company specific criteria.
Auth. Code: Used to define authorizations for each record. The string is 10 characters long. Each user may be authorized to use different records depending on the job definitions. Planning must be the first step in order to define authorizations by record. First, records to be accessed by each user or user group should be specified. Then, separate authorization codes are assigned to records accessible by each authorization group. Records are encrypted according to the information provided on the auth. code field so that only the users who log in with the specified authorization code can access and process the records.
Status: Indicates the allocation approval status. The status changes of the slip are done with "Status Info" option located in the right mouse button menu of the allocation slips list. The status field on the slip is only for tracking.