Budget allocation transactions are recorded by "New" option located on the Allocation Slips List. The Allocation Slips can be generated only for the budgets that have "Approved (Final)" status.
The fields and functions of the Allocation Slip are:
Slip Number: The tracking number of the allocation slip. The string is 16 characters long. Alphanumeric characters can be used to enter the number. The slip number field is mandatory. Slips are sorted by their numbers.
Slip Date: The date of the allocation transaction entry. This field is mandatory.
Hour: The record hour of the allocation slip.
Document Number: The number of the allocation transaction document.
Output Budget Code: Indicates the output allocation budget. The recorded analytic budgets are listed by clicking on "..." icon, and the appropriate budget is selected.
Output Budget Description: The description of output allocation budget. When code is entered into the output budget code field, the budget description is automatically transferred into this field. The recorded analytic budgets are listed by clicking on "..." icon, and the appropriate budget is selected.
Division: The division info of the allocation budget. The division code stated in the budget card is transferred to this field.
Department: The department info of the allocation budget. The department code stated in the budget card is transferred to this field.
Aux. Code: A second code field used to classify slips. Contains 10 characters. The Aux. Code is used to classify expense Allocation Slips by company specific criteria.
Auth. Code: Used to define authorizations for each record. The string is 10 characters long. Each user may be authorized to use different records depending on the job definitions. Planning must be the first step in order to define authorizations by record. First, records to be accessed by each user or user group should be specified. Then, separate authorization codes are assigned to records accessible by each authorization group. Records are encrypted according to the information provided on the auth. code field so that only the users who log in with the specified authorization code can access and process the records.
Status: Indicates the allocation approval status. The status changes of the slip are done with "Status Info" option located in the right mouse button menu of the allocation slips list. The status field on the slip is only for tracking.