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G/L slips for employee wages calculated in the Wage Management section are generated in batches using the Post Payroll Accruals to G/L option. This option is located under the Operations menu of the General Ledger module.
Posting conditions are specified in the Post Payroll Accruals to G/L window. The filter options and values are:
Filter | Value |
Organizational Unit | Organization selection |
Division | Group / Range |
Department | Group / Range |
Unit | Group / Range |
G/L Group Code | Group / Range |
Payroll Dates | Group / Range |
Wage/Payroll Type | Normal / Partial Wage / First Salary / Promotion / Discharged / Arrested / Difference - Wage Difference / Difference - Promotion Difference / Difference - Discharged Difference / Difference - Arrested Difference / Circulating Capital / Other |
Payroll Posting Flag | Will be Updated / Will Not be Updated |
Payroll Status | Approved / Paid |
Organizational Unit: Indicates the organization for which the payroll accruals will be posted. Recorded organizational units are listed and the related unit is selected.
Division: Indicates the division of which the payroll accruals will be posted. The related divisions are specified by making a Group or Range definition.
Department: Indicates the department of which the payroll accruals will be posted. The related departments are specified by making a Group or Range definition.
Unit:: Indicates the organizational unit of the division of which the payroll accruals will be posted. The related divisions are specified by making a Group or Range definition.
G/L Group Code: The G/L Group code that indicates to which accounts the payroll accruals will be posted. G/L groups are specified by making a Group or Range definition.
Payroll Posting Flag: The selection made on this filter line allows the transactions posted to G/L using the Posting operation to be marked and prevents them from being processed when a new posting operation is performed for the same dates. The options are Will be Updated and Will not be Updated. "Will be Updated" option is selected by default and posted transactions are checked. Posted transactions cannot be posted again. When "Will be Updated" is selected, posted transactions are not checked, and the transaction slip is updated when a new posting transaction is performed.
Defaults
G/L Slip Date: The default date for the slip that will be generated after posting the accruals to General Ledger.
G/L Slip Type: The field used to select the type of the G/L slip resulting from the posting transaction. The G/L Slip Types browser opens, and the appropriate slip type is selected.
Once required conditions are set on the filter lines, the posting transaction is started by clicking the “Apply” button. The payroll accrual slipsgenerated by the transaction are displayed on the G/L Slips list. The G/L slips menu options are used for transactions on slips.
Organizational Unit: It indicates the org. unit to which payroll accruals that will be posted to General Ledger belong. It is selected from the Organizational Unit Definitions list.
Merge Slips: This field becomes active once the org. unit is specified. The options are Yes and No. If it is set to Yes, all slip lines, which are generated for the divisions while posting to G/L, are combined in a single slip.
Organizational Unit Type: This is used to perform Posting Payroll Accruals to G/L operation according to the org. unit type. If "Merge Slips" option is set to No, this field is activated. The options By Company, By Division and By Unit.
According to this selection, G/L slips are generated based on the relevant organizational unit.
If "By Unit" is selected and Company and / or Division is specified in filters, a G/L slip is generated for each Unit related to this company and / or division. G/L Slips show payrolls of the employees who work in the relevant unit. If unit is also selected in the filters, G/L slips are generated for that unit only.
If "By Division" is selected and Company is specified in filters, a G/L slip is generated for each Division related to this company. G/L Slips show payrolls of the employees who work in the division. Even if any value is specified in Unit filters while By Division is selected, these filters are ignored. If any value is given in Division filter, G/L slip is generated for this division only.
If "By Company" is selected and Unit and / or Division is specified in filters, this filter is ignored, and a G/L slip is generated for each Company in the system. In order to filter companies, Organizational Unit filter is used.
Authorization Code: This is the auth. code used to post Payroll Accruals to General Ledger. Only the users with the specified authorization code can perform this operation.