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Bank accounts are recorded using the New option in Finance module > Definitions menu > Bank Accounts browser.
Bank account definitions can also be recorded form the Banks browser. This transaction is performed using the Accounts option located in the Related Records menu of the Banks browser. The New option is used on the Bank Accounts browser that opens to select the bank account record type and to record bank account information.
The following information is recorded using the bank account definition:
Bank Code: The coded of the bank to which the account belongs. "..." The recorded bank definitions are listed by clicking the "…" icon, and the related definition is selected. The Bank Code field is mandatory.
Bank Name: The name or description of the bank selected on the bank code field.
Corresponding Account Type: The bank account type selected to add a bank account.
Account Code: The code of the bank account. Each bank account is tracked with a unique code. Alphanumeric characters can be used for coding. The Code field is mandatory.
Account No: The number of the bank account.
Account Name: The name of the bank account.
Aux. Code: The Aux. Code of the bank account. Used to classify bank accounts by company specific criteria. The Aux. Code can be used as a filter in reports.
Authorization Code: The Auth. Code of the bank account. Used to provide data security through record based encryption. Only the user with the authorization code specified here can process the bank accounts.
IBAN: The IBAN number of the bank account. IBAN number is entered and shown in 4-each digits.
Organizational Unit: Indicates the organizational unit for which the bank account transaction will be used. The recorded organizational unit definitions are listed and the related definition is selected.
Default Account: The bank account code to be displayed as default on check / p. note collection slips.
G/L Connection Group: The connection group code to be used to track bank account transactions in G/L.
Currency: The transaction currency of the bank account. Defined currency types are listed and the related currency is selected.
When Account has Credit Balance: Indicates the control to be performed when the balance of the bank account is credit. The field lists the "Proceed" and "Block" options.
When Proceed is selected, credit balance control is not performed.
When Block is selected, the transaction is not recorded if the bank account gives credit balance after the transaction.
The credit balance control default is recorded using the Finance Defaults and Parameters of the System Settings section. The selection made here is transferred as default into bank definitions, and can be changed by the user if necessary.