Posting option located in the Operations menu of the General Ledger section is used to post the transactions performed in the sections of the LOGO application other than the General Ledger. The posting operation is performed separately for transactions performed in related sections under the following titles:
- Material
- Purchasing
- Sales and Distribution
- Journal Entry for Cost of Goods Sold
- Finance
- Postponement-Cancellation Journal Slip Trans. for Add. Tax.
- Fixed Asset Depreciation and Revaluation
- Production Order Transactions (Planned Transactions / Actual Transactions / IFRS Actual Transactions)
- Import Transactions
First the section for which the posting operation will be performed is selected. Posting conditions are set on the filter windows accessed by selecting the headers. The filters used for the posting of transactions performed in the LOGO application and their relative functions are:
Date Range: This filter line is used to specify start and end dates in order to specify the transactions to be posted.
Division Number: This option is used to post transactions performed in application sections by their divisions. All divisions are checked as default.
Department Number: This option is used to post transactions performed in application sections by sections. All sections are checked as default.
Warehouse Number: This option is used to post transactions performed in application sections by their warehouses. All warehouses are checked as default.
Workstation Code: This option is used to post transactions performed in application sections by their workstations.
Workstation Description: This option is used to post transactions performed in application sections by their workstation descriptions.
Slip Number or Transaction Number: This option is used to filter transactions to be posted by slip number or by transaction number. Slips to be processed are specified by making a group or range definition.
Slip Aux. Code or Transaction Aux. Code: The slip type field can be used to select the slips of specific transactions, or only the transactions with the required Aux. Code can be posted to G/L through filtering by slip aux. code or transaction aux. code. Slips to be processed are specified by making a group or range definition.
Slip Auth. Code or Transaction Auth. Code: The slip type field can be used to select the slips of specific transactions, or only the transactions with the required Aux. Code can be posted to G/L through filtering by slip auth. code or transaction auth. code. Slips to be processed are specified by making a group or range definition.
Slip Type or Transaction Type: This option is used to post transactions performed in the sections of the LOGO applications by slip or transaction types. The filter line lists the related slip types depending on the transactions performed. Slips to be posted are selected.
Posting Type: This filter line is used to specify the posting method. The filter contains the following options:
- General
- By Divisions
- One-to-one
When General is selected, a single Journal Slip is generated when the transactions within the date range specified on the Date Range filter line are posted to G/L.
When By Divisions is selected, transactions are posted to G/L by their divisions. A separate Journal Slip is generated for transactions of each division.
When One-to-One is selected, each transaction is posted to G/L with a separate Journal Slip.
Posting Control: "Will Be Done" option should be is checked on this filter line if the journal slips resulting from the posting transaction will be displayed and recorded after being checked. In this way, each Journal Slip is displayed and saved after being checked.
If "Will Not Be Done" is selected, generated slips are checked directly in the relevant sections and recorded on the posting file.
Posting Flag: The selection made on this filter line allows the transactions posted to G/L using the posting operation to be marked, and prevents them from being processed when a new posting operation is performed for the same dates. The filter line contains the following options:
- Mark
- Will Not Be Marked
"Mark" is selected as default in the LOGO application. After the posting operation, the line displays the letter "M" indicating that the transaction is posted. "Will Not Be Marked" option should be selected if the transaction is not required to be marked.
Transactions to Be Posted: Used to specify the transactions to be posted to G/L if "Connection Control on Business Automation System" parameter has been approved in G/L parameters.
By business automation system connection control it is provided to prevent changing and deleting an approved slip that has been posted to G/L. It can only be cancelled. The cancelled transactions are posted again.
This filter line contains the following options:
- Not Cancelled Ones
- Cancelled Ones
- All
When All is selected, all slips are posted to G/L.
When Cancelled Ones is selected, only the cancelled slips are posted to G/L.
When Not Cancelled Ones is selected, only the slips which are not cancelled are posted to G/L.
Line Combining: This filter line is used to define how the lines of the same slip with the same G/L connection code will be posted to G/L. This filter contains "Yes" and "No" options. When "Yes" is selected, lines within the same slip that will be tracked under the same account code are combined and posted to G/L.
Generate Budget Transactions: Used to determine whether the budget transactions will be generated with the posting operation or not.
G/L Slip General Description: The content of the general description of the Journal Slip resulting from posting is specified on this filter line. The filter line contains the following options:
- Will Be Regenerated
- Will Be Taken From Posted Slip
When "Will Be Regenerated" is selected, the description is regenerated by the application.
If "Will be Taken from Posted Slip" is selected, the description of the slip is transferred into the Journal Slip.
G/L Slip Line Description: This field is used to generate descriptive lines on the G/L Slip resulting from the posting operation. The fields required to be transferred to the G/L Slip as description fields are specified on this filter. Information such as the following titles are checked and selected:
- Transaction Number
- Document Number
- Transaction Type
- Line Comment
- Material Description
- AR/AP Title
- General Description (1)
- Material Code
Lines with G/L Code Not Specified: The accounts to be used to track the lines with no G/L account code in the posting of transferred information are specified using the Lines with G/L Code Not Specified parameter. Parameter line contains the following options:
- Do Not Process
- Will be Read From the Record
If "Do Not Process" is selected, the lines with no G/L code are not processed in the posting operation. If "Will be Read From the Record" is selected, the G/L codes are read from the card and processed for the operation.
G/L Slip Date Assignment: This filter line is used to specify the default value of the G/L Slip date.
If Posted Slip Date Will Be Assigned option is selected, the date of the posted slip is transferred into the Journal Slip.
If Will be Assigned From G/L Slip Date Filter is selected, the date entered on the G/L Slip Date filter line is transferred into the Journal Slip.
The dates of the transactions to be posted in the LOGO application can be specified using filters. This feature allows transactions within a specific date range to be gathered under a Journal Slip at the required date.
Post Export Invoices to G/L Accounts: This parameter line is located in the sales and distribution transactions posting parameters window. Contains Yes and No options. In the event of selecting "Yes" the export invoices are posted to G/L.
Posting Exchange Rate: Used to determine default Exchange Rate to be used in posting transactions of import and export slips. The parameter line contains the following options:
- Do not change
- Slip Date Exchange Rate
- Customs Declaration Form (Export/Import) Exch. Rate
- Customs Declaration Form (Export/Import) Date Exch. Rate
- Custom Clearance Date Exchange Rate
G/L Slip Date Assignment (Export): This filter line is used to define the default G/L slip date to be applied to export transactions. If "Posted Slip Date Will Be Assigned" option is selected, the date of the posted slip is transferred into the journey slip.
If "Will be Assigned From G/L Slip Date Filter" is selected, the date to be applied is the date entered into the G/L Slip Date filter line.
If "Custom Clearance Date of Posted G/L Slip Will Be Assigned" is selected, the custom clearance date of the slip is transferred to the journal slip. When this option is selected, if Posting Type is specified as "General" and if Posting Period is specified as "Daily", the G/L slip is generated by grouping the transactions daily base and according to the custom clearance date. The slip is generated by combining the exportation invoices having the same custom clearance dates.