Movements of materials entered on the import operation slip between bonded warehouses and other selected warehouses are recorded using the Material Movement Slips. Movement slips are used to record the quantity of the materials in the bonded warehouse selected with the import file, the bonded warehouses to which the material will be transferred and the location and quantity of the imported material.
Information about the materials of which the transactions are recorded using the movement slip are recorded using either one of the following methods:
1. Import file number assignment
2. Import invoice transfer
In both cases, the information is recorded through the movement slip.
1. Import File Number Assignment
This transaction starts by clicking "..." icon on the Import file code field of the movement slip. Recorded Import Operation Slips are listed. When the related slip is selected, the materials on that slip are transferred into the lines of the movement slip. When the import file number is entered, the related import file lines are transferred into the movement slip along with their quantities on the import slip. The Import Quantity field cannot be modified. The quantity of materials in movement is recorded on the transaction quantity field of the slip line. This quantity is the quantity to be transferred into the warehouse specified on the warehouse column of the slip line.
2. Import Invoice Transfer
Materials for which the movements will be recorded using the movement slip are reflected on the slip lines through import invoice transfer as well. To do so, "Transfer Import Invoice" option located in the right mouse button menu of the material movement slip line is used.
Recorded import operation slips are listed when "Transfer Import Invoice" option is selected. Movement information is selected by checking the slip of the material to be recorded and transferred into the slip. The material transaction quantity is recorded on the transaction quantity field of the slip line. This quantity is the quantity to be transferred into the warehouse specified on the warehouse column of the slip line.
"New" option on the material movement slips list is used to record a new material movement slip. Fields at the upper section of the slip are used to record slip bottom information, while slip lines are used to record material information.
The following information is recorded with the material movement slip:
Slip No: The tracking number of the slip. Alphanumeric characters can be used to enter the slip number. The slips are sorted by their numbers. The Slip Number field is mandatory.
Date: The date of transaction. The Slip date field is mandatory.
Hour: Indicates the time in which the transaction is recorded.
Document Number: The number of the transaction document. An alphanumeric field of 8 characters long. Documents from different companies may have the same number. Slips are not sorted by document number. Therefore, more than one slip may have the same document number.
File Info
Import File Code: The import file code of the material for which the movement information will be recorded. The recorded files are listed and the related file is selected.
Import File Name: The import file name of the material for which the movement information will be recorded. Import files can also be accessed and selected on this field.
Import File Order Number: The order number of the import file.
Transaction Order: The field used to specify the place of the transaction on the import file.
Division: A physical location that is connected to the headquarters of a company or organization, and that independently manages its own commercial transactions. This field is used to associate the purchasing transactions or purchase orders with one of the defined Divisions of the company.
Department: Activities or activity groups within an organization which are independent from each other in terms of organization and accounting. This field is used to associate the transaction with one of the defined departments of the company.
Plant: This field is used to associate the transaction with one of the defined plants of the company.
Warehouse: The locations that are used to store the company's goods or used for other purposes (such as scrap or production) are called Warehouses. Warehouses are specified in connection with the Company or Division definitions. This field is used to specify the warehouse of the slip or invoice.
Warehouse can be entered either for the slip bottom or for the transaction on the line. In this way, transactions of the same AR/AP with different warehouses can be recorded on a single slip. To do so, "Yes" option must be checked on "Change the Slip Lines
Warehouse Info" line of the Sales and Distribution Parameters. By doing so, the warehouse information of the material on the line can be recorded on the Warehouse field.
The Material Management Parameters are used to specify whether or not Division, Warehouse and Plant control will be performed during transactions. If the Division/Plant/Warehouse check is performed, the relevant Warehouse code is displayed on the warehouse field when the Division and plant is specified. If the Division works with multiple warehouses, the relevant warehouse is selected on the Warehouse field. If the check is not performed, all defined warehouses are listed and a selection is made.
Aux. Code: A secondary code field used to classify slips. Contains 10 characters. The Aux. Code is used to classify slips by company specific criteria. The user can use this field to record any necessary information that is not included in the slip.
Authorization Code: Used to define detailed authorizations. A planning process must be performed for detailed authorization definitions. First, slips to be accessed or processed by each user or user group should be specified. Then, separate authorization codes are assigned to slip groups accessible by each authorization group. Slip based encryption can be performed by authorization code. In this way, only the users who log in with the specified authorization code can access and process the slips.
Material Movement Slip line information contains the following:
Type: Indicates the line type. When the file code is entered, the import operation slip recorded with that file code is automatically displayed on the line type field.
Material Code: The code of the material processed on the line. When the file code is entered, the material code on the import operation slip recorded with that file code is automatically displayed on the field.
Material Description: The description of the material processed on the line. When the file code is entered, the material code on the import operation slip recorded with that file code is automatically displayed on the field.
Variant Code/Description: The code/description of the material variant processed on the line. When the file code is entered, the material variant code/description on the import operation slip recorded with that file code is automatically displayed on the field.
Available Quantity: The quantity specified on the import operation slip is automatically calculated by processing previously entered movement slips and the warehouse selected on the heading information field.
Unit: The unit of the material.
Transaction Quantity: The field used to record the quantity to be moved. The quantity entered on the transaction quantity field is the quantity to be sent to the warehouse selected on the line.
Transaction Unit: The unit of the material to be moved.
Source Warehouse: The warehouse information transferred from the heading info of the material.
Destination Warehouse: The field used to select the warehouse to which the material will be transferred.
Transaction Aux. Code 1/2: Used to group the slip lines, filter a group of information during report generation and to display the totals of the grouped information. The Aux. Code on the line is different from the Aux. Code located at the top of the slip. The Aux. Code located at the top is a code pertaining to the slip bottom, while the Aux. Code on the line is used to group transactions. Filtering can be done by Transaction Aux. Code information in all slip reports. However, the application does not sort the slips by Transaction Aux. Code.
Description: The field used to enter the description for the slip line.
Unit Price: The unit price of the material.
Unit Price in F. Currency: The unit price of the material in foreign currency.
Service Purchase Invoice
This transaction is used to enter the expenses resulting from material transfer between bonded warehouses or warehouses after the import operation. Once the Service Purchase Invoice is selected, "Import File" option must be selected on the lines to indicate whether the expense will belong to the warehouse or invoice bottom.