Cost Will Be Calculated:
- "Opening Slips" are used for inventory transfers.
- Inventory transfer is performed based on warehouse cost groups according to the costing system that the company uses.
- If there is no consignment output slip to be carried over, stocks are transferred over the quantities and unit costs at the end of the previous period inventory. (If FIFO and LIFO costing systems are used, the inventory is transferred by dividing appropriate with these costing systems.)
- In case the stocks are negative - based on warehouse cost groups at the end of the period, regardless of the costing type, negative quantities are not transferred. Therefore, by the end of the year, stock quantities have to be recalculated and regulated.
- If inventory level is positive based on warehouse cost group and if there is negativity in a warehouse belongs to that costing group, this warehouse line does not take place in opening slip. This negative quantity is distributed to other warehouses with positive levels that belong to same warehouse cost group.
- When transfer is done while costing methods as Average of on Hand, FIFO or LIFO have been selected, although stock level is positive at the end of the period, in the event of negativity in interim periods, because costs will not be calculated the quantities cannot be transferred.
- Inventory calculating algorithm used in stock transfer transactions is benefit from period closing info. Regardless of the costing type, period closing will improve performance in terms of time for stock transfer.
- Material classes and material tables are not taken place in opening slip. Only their details are transferred.
- Locations and Serial / Lot information are carried over regardless of costing type. But their costs are transferred according to the firm's costing method.
- In the event of using serial group, as in the serial tracking, it is transferred regardless of material carrying over parameter. But its cost is transferred according to the firm's costing method.
- Configurable materials are transferred based on variants. Variant costs are also transferred after calculated based on variants according to the company costing type.
Only Amounts Will Be Carried Over:
- As if inventory count has been done, without any cost calculation, material quantities are transferred to new period by main unit at the end of the fiscal year.
- Only quantity info takes place in openings slips. Unit prices are not transferred.
- At the end of the period, in case inventory level is negative -, negative material quantities will be transferred to opening slips as negative -.
- Material classes and material tables are not taken place in opening slip. But their details are transferred.
- The materials tracked by lot/serial system are treated as if "Costs Will Be Calculated" parameter is selected. That is to say, unit price is transferred for these type materials.
- Consignment transactions' transfer is done as in "Costs Will Be Calculated" parameter. That is to say, unit prices are displayed in consignment slips.
1.90.00 Version Carrying Over Regulations
Carrying Over to Company at Different Database
When Additional Specification Version 1 is in use, the users can use company based database. If company based database in being used, it is possible to carry over the data from a company to other company at a different database.
First of all, a new database should be generated. At "Carrying Over" application, the existing company data and the data of the company that will be added (the company that its database is generated but company files are not generated) is entered.
After the company number, name and title info is entered, "Connection Settings" button is clicked at top right-hand corner. A new window is opened and all database info of the new company is entered.
After the database info is entered, the carrying over is performed as usual.
Opening Slip Line Number Parameter
Opening Slip Line Number Parameter
"Opening Slip Line Number" filter line is added to Carrying Over parameters. The value entered for this parameter line refers to the total number of lines that will be processed at once during carrying over. The filter default is 300, and Opening Slip Line Number filter can take a value between 1 and 9999.
Let's give some examples:
- Since line number specified in this filter is the line number of information to be read, when 200 lines of information is read, and this info belongs to three different divisions (40 lines of division numbered 1, 50 lines of division numbered 2 and 110 lines of division numbered 3) 3 opening slips are generated, and 40 lines of info will be transferred for division numbered 1, 50 lines for division numbered 2 and 110 lines for division numbered 3.
- In previous years, carrying-over transactions were performed in the same method (in terms of evaluation of line numbers). However line number of information to be read could not be changed. Thanks to this filter line, it is provided to increase information – will be transferred to opening slip - up to 9999 lines.
Collateral Transfer
Collateral related options will be listed at the "filters" window reached by CarryingOver.exe.
- Collateral option at "Sections to carry over" filter.
- AR/AP collateral risk parameter: "Will be carried over" – "Will not be carried over" options.
Collateral slips cannot be transferred to new period.
The collaterals that cannot be transferred to new period:
- The collaterals in "Released" status.
- The collaterals returned from portfolio
Commission back payments are transferred entirely. The user will take "Related record belongs to previous fiscal year" message for the commission payments' related bank slips belonging to collateral cards that are carried over and a part their commission payments is done at previous period.
The commission back payment plans of the collateral slips that cannot be carried over (Released, returned), will not be carried over in any way even if they exist at plan.
The collaterals belong to previous year can be entered to system manually by using "Carrying Over" option. When carrying over cash collaterals are entered manually, the user will take "Related Bank Slip Will Be Generated" message with "Yes / No" options. When the message is approved, the carrying over collateral amount will be added to bank balance. When "No" is selected, the bank balance will not be affected when carrying over collaterals are entered.
"Divisions to Be Transferred When G/L is Carried Over" Parameter
G/L transfer is provided to be done for specific divisions. The divisions to be transferred are selected by this parameter line. The Opening and closure slips will be generated for these selected divisions.
2.04.00.00 Version Carrying Over Regulations
Transferring Credit Card Transactions:
Installments belonging to uncollected credit card slips are transferred to new period over payment/collection with carrying over option. In new firm, the uncollected records belonging to previous year are listed in credit card slip collection window and they can be collected in new year and new firm.
When Account Summary option of F9 menu is used on bank credit card accounts, previously collected amounts are listed at bank balance and uncollected amounts are listed under CC Blocked heading.
Similarly, company credit cards can also be carried over and unpaid amounts to be collected are listed under Company CC Blocked heading of credit card account summary window.
Transferring Prepayment Orders:
Prepayment orders will be able to be transferred to new period with "Prepayment" feature. Transferred prepayment order can be changed and in the event of deleting it, the application will warn user that the order transferred from previous period. In such case, not to have inconsistency in balance, order line should be selected from opening slip manually.
Carrying Over Installment Transactions:
It is provided to transfer debit tracking transactions which have been generated as installment transaction to new period or company. To be able to transfer installment transactions, AR/AP transfer must be done over payment/collection.
Unpaid installment amounts can be transferred to new period.
Partial paid installments' only unpaid parts will be carried over.
All unpaid installment transactions that their due dates are belonging to previous year or to new year, will be able to be carried over.
Copying Fixed Asset Records when Copying Firms
During firm copying, an option will be displayed that asks whether fixed asset cards, fixed asset transactions, and depreciation calculations will be copied from source firm to target one or not .
When "OK" is selected, all fixed asset data is copied.
After depreciation calculations of fixed assets are completed, fixed asset cards and transactions should be transferred to target firm with XML.
!!! Fixed assets' transfer with XML must be done with 2.05.00 version which will be published in 24 January 2011. In this version, it will be provided to transfer fixed asset records (generated with purchase invoice) independently from invoice transfers.
2.10.00 Version Carrying Over Regulations
Transfer Remaining Purchase Invoices Parameter in Assumed VAT List
When carrying over is performed with 2.10.00 version devir.exe, for transactions granting the right of return, it is provided to carry over remaining amounts in Assumed VAT List. "Transfer Remaining Purchase Invoices: Yes / No" option is added to Devir.exe filters.
Depending on this filter, as in claimant invoices' carry over, remaining transactions are transferred the way that they will be reflected to declaration. "Show Invoices Come from Assumed VAT Transfer: Yes / No" option is added to purchase invoices browser so that users can view related transactions.
2.10.00 Version Carrying Over Regulations
- In the event of performing carry over transaction over payment / collection, depending on "List Carrying Over Transactions: Yes / No" parameter of Outstanding Invoices report (Finance – Payment/Collection Reports), it is provided to report outstanding invoice lines of opening slip generated with carrying over transaction.
- If carrying over is performed with 2.10.00 version devir.exe, when carrying over is performed after a part of a prepayment order slip (processed with transaction currency) is billed, the inconsistency between TL and transaction currency amounts of transferred prepayment order slip is removed.
- If Payment/Collection plan's formula line was left empty, when carrying over was performed to another company through payment/collection, payment plan was deleted. It is fixed and payment plan is provided to be transferred to AR/AP.
- If company carrying over is performed with 2.10.00 version devir.exe, report generator authorizations of company are provided to be transferred to new company.
- When carrying over is performed empty with 2.10.00 version devir.exe, all material cards' usage, processed in previous period, are provided to be controlled. Related cards cannot be deleted. 1 is written to USEDINPERIODS column with "Update" transaction. Same transactions applied for accounts (receivable/payable) too.
!! Bu features will be provided when carrying over is performed with 2.10.00 version.