AR/AP extracts can be sent one by one or in batch by using "Sent Extract" and "Send Extract in Batch" options which are located at the right mouse button menu of the AR/AP list.
The sending types and form formats are specified at Form Sending Info part of AR/AP window's "Other" tab.
Send Extract
While sending extract of the relevant AR/AP, Report Unit (file format) in which the extract will be exported is determined in "Send Extract" window. The information that will be listed in AR/AP extract is determined by filter lines. Extract sending filter options are:
Filter | Value |
|---|---|
AR/AP Aux. Code (1-5) | Group / Range |
Division Number | Defined divisions |
Department Number | Defined departments |
Slip Numbers | Group / Range |
Invoice Detail | Yes / No |
Slip Detail | Yes / No |
Order Detail | Yes / No |
Slip Document No. | Yes / No |
Date Range | Start / End |
Transaction Type | Material Transactions / Promotion Transactions / Deposit Transactions / Service Transactions / Mixed Case Transactions / Fixed Asset Transactions / Optional Material Transactions / Material Class Transactions / Subcontracting Transactions |
Invoice Status | Actual / Proposal |
Invoices | Invoice types |
Slip Status | Actual / Proposal |
AR/AP Slips | AR/AP slip types |
Bank Slips | Bank slip types |
Slips | Slip types |
Orders | Sales Orders / Purchase Orders |
Invoices Related to Order (Prepayment) | Will be Listed / Will not be Listed |
Slips | Not Cancelled Ones / Cancelled Ones / All |
AR/AP Transaction Aux. Code | Group / Range |
AR/AP Slip Aux. Code | Group / Range |
AR/AP Slip Auth. Code | Group / Range |
Bank Money Order Aux. Code | Group / Range |
Invoice Aux. Code | Group / Range |
Slip Aux. Code | Group / Range |
Transaction Currency Type | F. currency types |
Salesperson Code | Group / Range |
Salesperson Name | Group / Range |
Salesperson Position Code | Group / Range |
Payment Plan Detail | Yes / No |
Transaction Trading Group | Group / Range |
Project Code | Group / Range |
Project Description | Group / Range |
Evaluation of Checks in F. Currency | Yes / No |
Group Company List | Yes / No |
Transfer Check Notes Will Be Listed | Yes / No |
Currency-Linked Check Notes | As Local Currency / Linked Currency Type |
Credit Card Slip Lines | Will be Listed / Will not be Listed |
Send Extract in Batch
When sending extracts in batch, the accounts to which extracts will be sent are determined by filter lines of extract sending window. The filter options are:
Filter | Value |
|---|---|
AR/AP Type | (CU) Customer / (VE) Vendor / (CV) Customer + Vendor |
AR/AP Code | Group / Range |
AR/AP Description | Group / Range |
AR/AP Description 2 | Group / Range |
AR/AP Aux Code | Group / Range |
AR/AP Auth. Code | Group / Range |
Town | Group / Range |
City | Group / Range |
Country | Group / Range |
Trading Group | Group / Range |
Group Company Code | Select from list |
Accounts Without Balance | Will be Listed / Will not be Listed |
Balance Date | Date entry |
Has No Transactions | Will be Listed / Will not be Listed |
Added By | Contact |
Addition Date | Start / End |
Addition Time | Time entry |
Last Updated By | Contact |
Last Update Date | Start / End |
Last Update Time | Time entry |