The AR/AP transactions are listed on the debt tracking window with the following columns:
- Date
- Transaction Date
- Slip No.
- Transaction
- Debit
- Credit
- Balance
- Remaining
- Document Number
- Trading Group
- Rem. Level
All invoice types are processed on the debt-tracking window except for Sales Proforma Invoices. If a payment plan is linked to the invoice bottom or the transaction in the line, the invoice is displayed on the debt-tracking window in as many pieces as the number of payments. The Date column displays the Payment Date calculated for each payment. The invoices not linked to the payment plan are listed as a single line on the debt-tracking window. Invoices are displayed as outstanding transactions on the debt-tracking window.
Transaction lines totally or partially closed with a payment are listed as connected to each other with a link. In this way, transactions closed by each payment or collection can be tracked on the Closed and Remaining Amount fields.
Payment details are listed under Debt Tracking window, and these fields are not editable. Document tracking number of the relevant invoice is transferred to "Document Tracking Number" field located in this section for the payment transactions of purchase or sales invoices, and this value can not be changed. Debit - Average Due Date, Debit - Average Day, Credit - Average Due Date, Credit - Average Day fields are used to display average due dates of unclosed transactions. Average due date is calculated for debt/credit amounts and days separately. If there are more than one line checked in Debit Tracking window, average due date of only the selected lines are calculated.
Average Due Date Calculation:
Transaction Date + ((Transaction Date – Due Date) * Amount 1) + ((Transaction Date – Due Date) * Amount 2) + ..... n / Amount1 + Amount2 + ... AmountN
Closing operations can be performed by inter-connecting Debit and Credit transactions and using one of the following options:
- Close
- Multiple Close
- FIFO Close
- Automatic Close
Close
This option is used to connect the debit and credit transactions, and to allow users to perform Close and Multiple Close transactions.