Warnings sent to an AR/AP who is debited with a sales invoice, and did not make payments in time through e-mail, letter or faxes are called reminders. The AR/AP Reminders option is located in the Operations menu.
The Allowance days and Reminder Form parameters of the reminder are recorded using the Reminder Parameters option located in the Definitions menu of the Administration section.
The reminder method and communication tool to be used are specified on the AR/AP records. The Communication tab includes reminder information in addition to address and phone information. The filter options of the report located in the Operations menu of the Finance section are:
Filter | Value | |
|---|---|---|
Date of Transaction | Date entry | |
AR/AP Code | Group / Range | |
AR/AP Aux. Code | Group / Range | |
Transaction type | Mark Reminder Level / Send Reminder / Cancel Reminder Mark | |
Level | Up to 1st Level / Up to 2nd Level / Up to 3rd Level / Up to 4th Level / Up to 5th Level | |
Reminding Header Info | Print On The Same Page / Print On Different Page | |
Transaction Control | Yes / No | |
Reminder Evaluation Type | By AR/AP Total / By Payment Transactions | |
Reminder History Printing | Do Not Print / Last Sent / All | |
Unassigned Credit Transactions | Do Not Print / Print | |
Group Company Code | Select from list | |
To Group Company Accounts | Send to AR/AP / Send to Group Company / Send Both |
The Date of Transaction filter indicates the date up to which the issued invoices and payments made will be processed.
The AR/AP Code and AR/AP Aux. Code filter lines are used to specify the AR/AP to which the reminder will be sent.
The Transaction Type filter is used to specify the type of the reminder. The field contains Mark Reminder Level, Send Reminder and Cancel Reminder Mark options.
The Level filter is used to specify the delay level defined in reminder parameters.
When the reminder system runs, a reminder form is sent to the person whose e-mail address is specified. The reminder sending method is specified on the "Other" tab of the AR/AP. The level of reminders sent when payments are delayed can be tracked on the debt-tracking window.
The reminder level of transactions can be printed on the reminder letter. The reminder letter includes the amounts to be closed as well.
The Reminder Evaluation Type filter line is used to select reminders. The reminder can be sent for the total debt of the AR/AP, or only for delayed payments.
The Reminder History Printing line is used to specify the content of the reminder letter to be sent. If a reminder is already sent, and is required to be sent again, Last Sent or All options can be used.
The selection made on the Unassigned Credit Transactions line indicates whether or not such transactions will be included in the reminder letter. When Print is selected, all outstanding credit transactions are included in the reminder.
Group Company Code filter is used to send reminders to group company member accounts collectively.