Received and issued collaterals are recorded by selecting the Customer Collateral or Company Collateral option in the F9/right mouse button menu of the slip lines, and then on the definition window using the following options:
- General Info
- Letter of Guarantee Info
- Mortgage Detail
- Check/P. Note Detail
- Cash Detail
This information can also be viewed and modified using the collateral cards option. The following information is entered on the collateral received or issued window:
Collateral Type: Indicates the type of the received collateral. The collateral types are:
Letter of Guarantee | Used to record collaterals with "Letter Of Guarantee" type. Letter of guarantee details are recorded on the fields under the Letter of Guarantee Info header. |
|---|---|
Cash | Used to record collaterals with "Cash" type. Cash details are recorded using the Cash Detail option. |
Check | Used to record collaterals with "Check" type. Check details are recorded using the Check/P. Note Detail option. |
P. Note | Used to record collaterals with "P. Note" type. P. Note details are recorded using the Check/P. Note Detail option. |
Mortgage | Used to record collaterals with "Mortgage" type. Mortgage details are recorded using the Mortgage Detail option. |
Share Certificate | Used to record collaterals with "Share Certificate" type. |
Government Bond | Used to record collaterals with "Government Bond" type. |
Treasury Bond | Used to record collaterals with "Treasury Bond" type. |
Precious Metal | Used to record collaterals with "Precious Metal" type. |
Letter Of Credit | Used to record "Letter Of Credit" type collaterals. |
Other | Used to record collaterals with other types. |
Detailed information for the selected collateral are recorded using the headings on the definition window.
Portfolio Number: Indicates the collateral portfolio number.
Start Date: Indicates the date from which the collateral will be valid.
End Date: Indicates the collateral end date except for letters of guarantee.
Aux. Code: The aux. date of the collateral. Used to classify collaterals by company specific criteria. The Aux. Code can be used as a filter in reports.
Authorization Code: The authorization code of the collateral. Used to define detailed authorizations. Only the user with the authorization code specified here can process the record.
Project Code: The project code related to the collateral. Project information is entered on all transactions on the Business Automation System side to create project-based reports and accounting integration. Transactions recorded with GL accounts can be associated to more than one overhead pool. For instance, batch purchases may fulfill the needs of different departments within the company.
In such cases, the distribution method for overhead pools is recorded along with project definitions.
Projects are defined using the Project Cards option in the G/L section.
Risk Factor: Indicates the risk factor to be applied for risk limit calculation. The rate specified here is the rate that affects the collateral risk of the AR/AP for this transaction. Transactions that affect the AR/AP collateral risk are recorded on the Collateral Info page of the AR/AP card.
Bank Account Code/Name: The bank account code/name of the collateral. Recorded bank accounts are listed, and the related account is selected.
Amount: The field used to specify the collateral amount. The collateral amount is recorded on the amount or amount in F.C fields depending on the selection made on the Currency field.
Customer Bank Info: Customer bank information related to the received collateral is recorded on the bank name, branch code and account number fields of this section.
Currency Type: Indicates the currency type with which the collateral is received. This section contains the following options:
- Local Currency
- Reporting Currency
- Transaction Currency
- EURO
The related currency is selected.
Description: The general description of the collateral.
Debtor: The AR/AP title specified in the collateral slips (received/issued) is transferred to this field as default. The debtor party is displayed in this field and it is transferred to the slip line automatically.